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Email Tips

Many of us rely on email for the bulk of our professional communication. Dozens of messages may pass through your mailbox each day, some legitimate, some annoying, and some just plain malicious. These email tips will help you keep the flow of email efficient and secure. Check them out!

Don't Save Passwords! If you're a Thunderbird or Firefox user and have ever allowed them to save your password, you might want to think again. Try this...
Vacation Settings for Email The Tech Tip of the Week is going on vacation, but before it does we'd like to give you some information to help you get ready for your own vacation: setting up your email account to forward or auto-respond while you're away.
Using a Master Password in Thunderbird or Firefox Recently we told you why we don't like users to save their passwords in Thunderbird or Firefox. If you still want to save your passwords, set up a Master Password to protect yourself.
Winmail.dat and Other Annoying Attachments Have you ever received email attachments named "winmail.dat" or "Part 1.2.1," or similarly named, inaccessible documents? What's up? Read on.
Filtering Your Email Many of us have been inundated recently with spam appearing to be from ourselves, and even with Spam Assassin some inevitably slips through. Read more to learn how to use filters to sift your email.
The Fine Art of Writing Subject Lines When scanning new messages or searching through old ones, the subject line of an email is a critical indicator of content. So why are so many poorly constructed, or even non-existent?
Accessing Voicemail through Email Did you know that you can have your Hampshire voicemail messages forwarded to your email? Read on for information about how to get this set up for your phone, as well as some tips for using it.
Avoiding Email Overflow Keeping your inbox down to a reasonable size requires some attention and planning. These tips will help you to reduce the volume on a daily basis.
Three Simple Steps to More Efficient Email We see a lot of overflowing email accounts, and do notice three common habits that make email inefficient. You can avoid these pretty easily: just keep reading.
Viewing Threads and Groups in Thunderbird If you've got a lot of email in Thunderbird, viewing options such as threads and groups can help you quickly home in on the messages you're looking for.
Back from that Vacation Yet? OK, so we've beaten you over the head with the whole "set up your out-of-office phone and email messages" thing. Now we want to make sure you turn them off when you return.
Tired of Spam? If your email is reminding you of the old Monty Python sketch (spam, spam, spam, eggs and spam...), it's time to change your Spam Assassin Settings.
Quick Tip for Replying to Messages in Thunderbird When you reply to an email message does the quote of the message you're responding to show up above your message? Send it down where it belongs with this quick tip.
Email Settings for Home & Campus With all of the phishing scams going on throughout the cyberworld, internet service providers have been changing rules for sending email. Find out how to set up email to work correctly on and off campus.
Keep Your Email Under Quota We know you're busy, but take a few minutes to reduce your inbox before it goes over quota. It will save you time in the long run.
Sending Email to Large Groups Email etiquette includes not revealing the list of recipients mass emailings are sent to. Using BCC is an easy way to get that done. Read on for more.
Managing Email Identities Thunderbird and WebMail allow you to send email from the same account with different identities. To get the settings just right, read on.
Have you Changed your Mail Settings Yet?  A couple of weeks ago, while you were maybe sunning yourself on a lovely beach somewhere, we announced some changes to our email system that require action on your part. Haven't changed things yet? Read this.
Got Those Over-Quota Blues? Quick solutions for overflowing email accounts. Check 'em out.
Essential Maintenance: Compact your Thunderbird Folders! Did you know that Thunderbird requires you to regularly "Compact Folders" in order to remain efficient? I didn't think so! Read on.
When you Chang your Email Password... ...don't forget to update your other devices, or they won't be getting any email! Read on.
Problems Getting Mail or Calendar on Wireless? Try NetReg We've reset the network registration information for the wireless "Wallace" network, so you have to "netreg" every device that connects to Wallace--includings iPods, perhaps your iPhone or Droid.
Filtering Your E-Mail Filters are a powerful tool for sorting email automatically, and can make keeping up with email much more manageable.
Happy Holidays! But before you go... Before disengaging yourself from all things Hampshire over the holiday season, please take a moment to prevent mailbox overflow. Read on for more information.
Don't Fall for the Phish! We're seeing yet another spate of email scams, trying to get you to give up your email password. Don't let the phish catch you!
Emptied Email Trash Lately? A recent check indicated that fully 30% of Hampshire's email storage is used for items in the trash. Hmmm. We could probably do something about that...
If you Changed your Email Password... ...don't forget to update your other devices, or they won't be getting any email! Read on.
Create a Signature in Thunderbird If you're wondering how to set up your signature in Thunderbird, here you go.
Perfecting your Thunderbird Signature Last week we explained how to set up an automatic signature in Thunderbird. Some people prefer not to have the two hyphens inserted before the signature. Here's how to get rid of them.
Updating your Thunderbird Address Book Thunderbird remembers email addresses of people you write to, adding them to the address book. But sometimes the information needs to be manually updated to stay current.
Opening Attachments in Thunderbird Do you have trouble opening email attachments in Thunderbird? It's quick and easy to fix some common glitches.
Forwarding Email to Gmail or Other Mail Services Before heading off for winter break, you may want to set up your Hampshire email to be forwarded to another mail service, such as Gmail. It's quick and easy to do this.
helios.hampshire.edu Email is Going Away Last year IT began to move email services to new hardware. As we continue, some email addressing methods have become obsolete and will no longer be accepted. Will it affect you? Probably not, but check to make sure!
stout.hampshire.edu Email is Going Away Last year IT began to move email services to new hardware. As we continue, some email addressing methods have become obsolete and will no longer be accepted. Will it affect you? Probably not, but check to make sure!
The Case of the Disappearing Menu Bar Thunderbird 10 for Windows introduces the option to hide its menu bar. Once it's hidden, though, so is the command to show it again. We've tracked down the trick to bringing it back.
Detaching Attachments Ever want to save an email but get the attachment out of your inbox? Thunderbird will let you detach an attachment while keeping the message.
One Weird Trick for a Slimmer Inbox.  Really! (Faculty & Staff) If you tend to go over quota with your Hampshire email, or if your email feels too disorganized, now might be a good time to make some quick adjustments.
Forwarding Email to Gmail or Other Mail Services (Students) If you're leaving Hampshire, you may want to set up your Hampshire email to be forwarded to another mail service, such as Gmail. It's quick and easy to do this.

 

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