Email comes from so many sources: campus and departmental announcements, student-faculty exchanges, timesheet notifications to supervisors, discussion list subscriptions, document attachments from colleagues, and the seemingly endless junk mail (or spam).
Each type can be handled in a way that will assist you in management and reduce the burden on the server. The instructions below are intentionally brief. If you need additional assistance, call or email the Help Desk (413.559.5418 or firstname.lastname@example.org) to request assistance or schedule an appointment with a computer support specialist.
Spam --We’ll begin with the easiest to tackle. Hampshire maintains a server-wide spam filter. See the Spam Filter page for details about setting up and configuring it for your account. If the filter doesn’t catch everything, one of Thunderbird’s handy features is “Junk Mail Controls”. This email client can be taught to know what you consider to be junk, if it gets through the spam filter. Please see page 3 of the Using Thunderbird handout for information on junk mail controls.
Using Folders --Mail can be manually moved out of the Inbox and into its own folder, either on the server (so you can see it from multiple computers) or on your own computer if you always use the same one.
Message Rules or Filters --For mail that you receive in volume from the same sources on a regular basis (e.g. discussion lists, faculty/staff announcements, etc.) you can create rules to move messages automatically to folders either on the server or on your computer.
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