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IRB Application Process and Forms

Once you have determined you need approval from the Institutional Review Board (IRB) to do your project, you need to complete an IRB application as follows.

STEP 1: Fill out all sections of the Research Proposal Form for Ethical Review. If you are a student, list yourself and your faculty supervisor (e.g. Div III chair) as investigators, along with any other students who will be assisting you in data collection.

STEP 2: Construct any necessary consent and/or assent forms appropriate for your research. Refer to Informed Consent Guide to ensure that your forms meet requirements. Include a copy of each consent/assent form in your proposal.

STEP 3: If you are conducting research off-campus or at a community organization, you need to attain a site authorization letter to submit with your application. If you are collecting data at another institution, you will need the IRB approval of that institution, in addition to Hampshire's IRB approval. Include a copy of the external institution's IRB approval letter with your application.

STEP 4: Include a copy of any additional materials (e.g., sample interview questions, survey items) being used for your research project in the proposal.

STEP 5: Complete the IRB Application Cover Sheet. Your faculty supervisor must review the complete IRB proposal and sign the cover sheet before it can be submitted. Indicate which type of review you believe your proposal merits on the cover sheet. The types of reviews are outlined on the Web page to help you determine the review needed. Regardless of the kind of review, all applications must use the same submission form.

STEP 6: Make 2 copies of every page of your application, including all required forms, for submission to the IRB. Make sure you and your faculty supervisor(s) sign all necessary pages of your application. Submit both copies 1 week prior to the IRB meeting date to the address listed below.

IRB Secretary
c/o Dean of Faculty Office
Mail code: DO
Hampshire College

STEP 7: Allow up to 2-3 weeks from of the IRB meeting date for IRB review. The IRB secretary will be in contact with you if any additional materials or revisions are necessary for review. Otherwise, you will receive an IRB approval letter by mail. You must not initiate research until you have received written IRB approval.


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