Hampshire College is committed to providing a healthy and safe environment for its students, staff, faculty, and visitors. This safety manual for the Cole Science Center (CSC) has been developed by faculty and staff members from the School of Natural Science (NS) and Hampshire College’s environmental health and safety office (EH&S).
In order to implement this safety manual, all faculty and staff are asked to read this manual and sign a form acknowledging that they are aware of the policies for work in Cole Science Center, and stating they will follow those policies. It is the responsibility of faculty to provide supervision for students working in CSC.
Training is provided to employees (faculty, staff, and student workers) as well as to students using the laboratories. The School of Natural Science and the environmental health and safety office coordinate training sessions for employees.
This manual provides guidance for safe work practices and procedures to minimize potential exposure to chemical, biological, and radioactive hazards.
Before working in laboratory areas, students, staff, and faculty should identify or review the following:
Responsibility for maintaining a safe work environment and safe practices within Cole Science Center falls first on the faculty for areas where they or their students conduct work. Responsibility for the faculty and staff falls on the dean of the School of Natural Science.
This manual is available to faculty and staff on-line, and copies are provided upon request. Review copies for students are available in the School of Natural Sciences office, monitor desk (with material safety data sheets), and lab manager’s office.
The safety manual is divided into 10 sections as outlined below.
Section 1: Introduction: The College policy on safety in the laboratory and a description of responsibilities.
Section 2: Emergency Planning and Procedures: What to do in the event of personal injury, accidents, spills, and fires.
Section 3: Safety Equipment: Location use and maintenance information for lab safety equipment.
Section 4: Lab Use--Procedures and Policies: Laboratory protocols and policies, including general safety rules, and information on the use of MSDSs, personal protective equipment, and various types of hoods.
Section 5: Work with Hazardous Materials: A description of the most common types of hazardous materials used in the lab (depending on the course), and requirements for preparing for, working with, and cleaning up after using hazardous materials.
Section 6: Chemical Management: Describes procedures for the purchase, storing, handling, and disposal of chemicals, including gases.
Section 7: Biological and Controlled Substance Safety: Requirements for working with human, animal, and other biohazards, and controlled substances and the storage, treatment, and disposal of those materials.
Section 8: Radiation and Safety: Requirements for use of lasers including registration, training, and operating procedures.
Section 9: Training: A description of the training programs for faculty, staff, and students.
Section 10: Record Keeping: Describes location and procedures to access records required under OSHA regulations.
The objectives of this safety manual are to define procedures that:
This safety manual is based on federal requirements and recommendations from the National Research Council (1995) for a chemical hygiene plan. In January 1990, OSHA issued a safety and health standard entitled: Occupation Exposure to Hazardous Chemicals in Laboratories (29 CFR1 1910. 1450). This standard directed laboratories to study their work areas and create a chemical hygiene plan. All laboratories as defined in that standard are required to have a chemical hygiene plan implemented for their lab facility, and to have that plan available on-site for review. This safety manual serves as that plan for the cole science center at hampshire college.
Implementation of this manual is the responsibility of the School of Natural Science (NS) faculty and the members of the CSC safety committee. The CSC safety committee, Hampshire College’s chemical hygiene officer, and the dean of the School of Natural Science are responsible for:
The committee has the authority to request, and approve or deny, protocols for laboratory operations. The committee approves any modifications to this manual. The meetings of the safety committee are also to exchange information, and prepare for upcoming events such as training. Any member of the CSC safety committee can request a meeting and/or raise any pertinent issues that relate to the safety manual.
1.4.1 Safety Committee Membership and Procedures
The Cole Science Center safety committee includes: the chemical hygiene officer (CHO), the dean of the School of Natural Science, the lab manager, a member of the environmental health and safety (EH&S) office, and representatives from the school. School representatives are appointed by the dean of natural sciences. Current membership is available from the office of the dean of the School of Natural Sciences.
A quorum is defined as 50% or more members. Voting is by simple majority. Members involved in an issue under discussion are excluded from the discussion and any required vote on that issue.
1.4.2 Members of the School of Natural Science
Faculty and instructors are responsible for:
1.4.3 Laboratory Manager
In accordance with the safety manual, the lab manager assists faculty and students in the safe and proper operation of the science labs. The lab manager, or her/his representative, is responsible for the following:
An inspection of the laboratories is conducted monthly by the lab manager to identify areas in which the CSC is not in compliance with the safety manual. The lab manager records the findings of this audit in a logbook, and reports to the safety committee and the dean of the School of Natural Science. Corrective action is also recorded in the logbook and reported to the committee and the dean of the School of Natural Science.
STUDENTS SHOULD NEVER WORK ALONE IN THE LABS.
All students are responsible for: (1) working in a safe and responsible manner in the laboratory; (2) performing all work in accordance with the procedures established by the supervising faculty or instructor; (3) wearing required protective equipment (e.g., goggles); (4) following established emergency procedures in the event of an accident or chemical spill; (5) complying with the "Evening/Weekend Policy" (Appendix 1-A), including never working alone in the laboratory; and (6) reporting all accidents, chemical spills, and unsafe conditions to the supervising faculty or instructor and the lab manager.
1.4.5 Environmental Health and Safety (EH&S)
EH&S provides support to the School of Natural Science in a number of areas. This support is designed to increase the general level of safety and compliance with applicable standards within Cole Science Center. The specific areas of support include the following:
1.4.6 Other Committees
In addition to the Cole Science Center safety committee are Hampshire’s institutional animal care and use committee (IACUC), the institutional review board (human subjects committee), and the environmental health and safety steering committee, all of which are campus-wide committees.
The CSC safety committee is charged with enforcement of the policies and procedures of the safety manual. The committee has the authority to shut down any operation that does not comply with those policies and procedures or which is deemed a hazard to life, health, or the environment.
If the infraction is judged to be an immediate threat to life, health, or the environment, by any member of the committee, the faculty member or student will be required to immediately cease the activity. The committee member taking this action will notify the chair as soon as practical.
For less serious infractions, the faculty member or student will be given a written description including the action needed and a deadline for completion. In cases when corrective action is not completed by the deadline or if repeated notices are issued for the same infraction, the faculty will be required to cease the operation. The committee representative may remove any chemical or equipment to a secure location if necessary.
Appeal of any enforcement action must first be made to the chair of the safety committee. The committee will review the appeal within 5 days. Further appeal of the safety committee decision must be made to the dean of faculty. During any appeal, the operation must remain inactive.
Appendix 1-A: CSC Evening/Weekend Policy
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