If you are traveling abroad on College business, which includes activities such as research, site visits, leading a field course or research trip with students, serving as an international program director, attending a conference or any other travel connected to your work at the College, there are a number of resources and services available to you through Hampshire College and the Five College Risk Management Office. Please refer to the Faculty/Staff International Travel Info on the Five College Risk Management website.
Check with your health care provider for the terms and conditions of your health care insurance while you are traveling abroad. Some policies may be limited to emergency services only, and/or may have limitations on filing claims. Trip insurance may provide a useful buffer if your coverage is limited. If you are not satisfied with the international coverage your insurance company provides, you may want to purchase additional emergency travel insurance. We suggest visiting http://www.insuremytrip.com/ to find the best rates and policies for your specific needs.
All faculty and staff traveling on college related business automatically have Medical Evacuation and Repatriation through Chartis Insurance. For more information about the plan and what it covers, please refer to the Evacuation/Repatriation section and resources on the Five College Faculty/Staff International Travel Info webpage.
TRAVEL ASSISTANCE SERVICES
The Five Colleges has contracted with International SOS (I-SOS) to provide 24-hour, travel and emergency assitance services to Hampshire faculty and staff who are traveling abroad for College-related activities. In addition, the I-SOS Portal includes helpful travel related information on every country in the world, such as country guides, security advice, travel advice, and medical recommendations. Please refer to Program Benefits for I-SOS for a full list of services and resources.
All staff and faculty should register their international travel with I-SOS through the I-SOS Portal.
Before making travel arrangements, make sure that you have a passport valid six (6) months beyond your expected return date and that you check entry requirements with the consular officials of the countries to be visited well in advance. For resources on applying for a passport and researching foreign entry requirements, refer to Passports and Visas.
International travelers are advised to keep copies of their passport and visa in a separate location from their actual passports and/or upload them to the I-SOS website. This proves invaluable in replacing a passport if it is lost or stolen.
Web Resources for Health, Safety, and Travel
TSA: Transportation Security Administration, U.S. Department of Homeland Security
TSA Traveler's Guide to help ensure passengers have the answers they need to common security screening questions such as acceptable identification, screening and inspection options, traveling with medication, and prohibited items.
Safety Abroad Handbook (The Center for Global Education)
This handbook provides invaluable information regarding basic health recommendations; safety strategies to reduce risk; crisis management; cultural adjustment; and special concerns regarding nationality, race, sexuality, and disability while traveling abroad.
U.S. Department of State Travel Information
Provides travel warnings and "Consular Information Sheets" (basic historical and political summaries of each country) with updated information and status reports on country-specific situations. Also furnishes tips for traveling abroad and information on emergency services for U.S. citizens abroad.
U.S. Embassies and Consulates
Register with the U.S. embassy or consulate in the destination country. In addition, carry a photocopy of your passport and visa, packed in a separate location from your actual passport. This proves invaluable in replacing your passport if it is lost or stolen.
Centers for Disease Control
Contains information by geographic area for health, immunizations, current conditions, and precautions.
World Health Organization
Provides leadership on global health matters and includes information regarding H1N1 and other important health issues.
For vaccine information, health risks, finding local travel clinics for pre-departure information, tips for protecting yourself from food- and water-borne diseases, and more.
Disability travel options and assistance
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