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Roles and Responsibilities
The following table provides an overview of who is responsible for executing the tasks associated with the pre-award and post-award administration of faculty grants.
PI: Principal investigator (or project director) is the individual responsible for the programmatic and administrative aspects of the project and/or research.
OFGR: Office of foundation and government relations (Margie Hutter and Beth Lisi)
DOF: Dean of faculty’s office (Yaniris Fernandez)
CO: Controller’s office (Mike Ford)
| Pre-Award | ||||
| Roles and Responsibilities | PI | OFGR | DOF | CO |
| Share information about funding opportunities. | X | |||
| Work with grant-seekers about concepts for potential funding. | X | |||
| Prepare the draft proposal, budget, and related materials. | X | |||
| Provide editorial feedback and institutional data, when appropriate. | X | |||
| Discuss any cost sharing/matching funds with one’s direct supervisor. | X | |||
| Discuss any leave time and course releases with one’s direct supervisor. | X | |||
| Assist with external grant submission procedures for federal grants. | X | X | ||
| Provide institutional certification letters when specified by sponsor agency. | X | |||
| Complete the Grant Proposal Routing Form (or Express Grant Proposal Routing Form, if applicable) one week before the submission. | X | |||
| If applying to NSF, PHS/HHS, or NIH, ensure all College personnel included in the proposal sign the appropriate conflict of interest forms. | X | |||
| Review and approve the proposal budget. | X | X | ||
| Submit proposal to funder. | X | X | ||
| When award notification is received, inform OFGR and DOF. | X | |||
| Post-Award | ||||
| Roles and Responsibilities | PI | OFGR |
DOF |
CO |
| Create a grant account. | X | |||
| Conduct the research/program within the scope and objectives of the proposal. | X | |||
| Oversee grant budget and authorize all expenditures (e.g., hiring/assignment of personnel, purchasing materials). | X | |||
| Provide oversight on cost transfers and budget modifications. | X | |||
| Working with the controller’s office, coordinate the preparation and submission of financial reports to the funder. | X | |||
| Complete interim, annual, and/or final narrative reports. | X | |||
| Ensure closeout of grants: resolve any issues, ensure that all financial, narrative, and other required reports are submitted. | X | X | ||
Contact Us
College Advancement
Hampshire College
893 West Street
Amherst, MA 01002
800.619.4267 (toll free)
413.559.5574
Fax 413.559.6054
coll-adv@hampshire.edu
Hampshire College
893 West Street
Amherst, MA 01002
800.619.4267 (toll free)
413.559.5574
Fax 413.559.6054
coll-adv@hampshire.edu
© 2013 Hampshire College 893 West Street Amherst, MA 01002 . 413.549.4600