Hampshire College Library Reserve Guidelines
What to Place on Reserve
Required reading should be placed on reserve. Suggested reading should not. Personal items such as videos, DVDs, CDs, cassettes, books, etc. may also be placed on reserve (at your own risk).
How to Place Material on Reserve
Please email your school librarian with your reserve lists:
You may also find items in the Five College catalog and email them directly to your librarian. Please put the course name and number on your email subject heading.
Library Books: Any Hampshire College library book may be placed on reserve, but special permission is required to use Smith, Amherst, Mount Holyoke, and University of Massachusetts books. Call Bev Hindle at x5764 for more information.
Ordering Books for Reserve: You are responsible for asking the school librarian to order books for use on reserve. Book orders may require up to six to eight weeks of lead time for receipt and processing.
Personal Copies: Bring personal copies of books, dvds, cds, etc. to Bev Hindle in the Circulation Office. Remember that library barcodes and reserve tape will be attached to these items.
Videos and DVDs: Hampshire College and Five College videos can be placed on reserve for 2-week time periods. Please contact Neil Young in Media Services with your completed reserve list to begin this process: email@example.com. Do not check out dvds or videos to yourself first if you plan to put them on reserve. Do not request videos from the other schools on your own; Media Services must do this for you. Rented videos from area distributors like Blockbuster may not be placed on reserve.
Articles: In general, articles should be scanned or downloaded and posted on the course websites. If you need an exception, please speak with your school librarian.
Note: Please submit your reserve list before handing out your syllabus so that we do not have to recall items from any students first.
Searching Reserves:You can look to see what is currently on reserve under your name by going to the Five College Catalog and clicking on the “Reserves” tab. You can then search by your last name, course number, course name, or title or author of a book.
Hampshire College Electronic Reserve Policy
Hampshire provides electronic reserves only as a component of the course website system.
The policy governing electronic as well as paper reserves is based on the provisions of fair use of the United States Copyright Act of 1976. Section 107 of the Copyright Act expressly states that "such use by reproduction in copies...for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include:
(1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
(2) the nature of the copyrighted work;
(3) the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
(4) the effect of the use upon the potential market for or value of the copyrighted work."
Purpose and Access
The readings component of course websites provides access to supplementary course materials. Access to the material is limited by password to students and faculty of each course. The database is not browsable outside the course, nor is it available to web search engines.
A copyright warning will be posted on each course website. The text is consistent with the notice described in section 108 of the Copyright Act: "NOTICE: The copyright law of the United States (Title 17 U.S. Code) governs the making of photocopies of copyrighted materials. The person using this system is liable for any infringement."
Authorized users may view, download, or print copies from the system using Adobe Acrobat Reader. Users may make one copy for private study, personal reading, research, scholarship, or education. No copyrighted material from a College course website may be re-posted on any Internet site.
Obtaining electronic copies of scholarly material
If material is available in electronic form already, either from a contractual service such as JSTOR that permits such use or elsewhere, a link should be made from the course website to the electronic copy. If no persistent URL is available, instructions for finding the article in a particular database may be posted, or a copy may be downloaded for the course website.
If the material is not available in electronic form, copies of articles or chapters of books supplied by the faculty member can be scanned by Duplication and added to the course readings.
Complete or longer works, such as books, cannot be legally scanned. If an existing printed copy can be purchased or borrowed for regular reserve we will do so.
Copyrighted materials are removed from the course website approximately three months after the conclusion of the course.
Monitoring Future Developments
Electronic copying and scanning of copyright-protected works for library reserve systems and distance learning are uninterpreted areas of the law which may be addressed by the Supreme Court or by Congress in future revisions of the copyright law. We will monitor developments concerning fair use to ensure that library services remain in compliance with U.S. copyright law.
Also see the Technology for Teaching and Learning web page for help with integrating technology into your courses.
Datatel Uploads For Course Websites
June 15 for fall semester
November 15 for January term
December 15 for spring semester
Course Websites and Copyrighted Material
Hampshire has attempted to make the creation and use of course websites as easy as possible for faculty and students. But we do have to heed copyright and intellectual property laws.
When you enter materials on your course website, you are asked to check off a box to indicate that the material is copyrighted. At a decent interval after the end of each semester, the copyrighted material will be deleted from the site. The scheduled deletion dates are April 1 for fall semester courses, May 1 for January Term, and August 1 for spring semester.
Your old courses remain available to copy and update, but you will have to recreate any articles or book chapters that you wish to use for the next iteration of the course.
Please remember that personal fair use guidelines, which entitle you as a scholar to make a single copy of an article, book chapter, musical selection, etc. for scholarly purposes are not the same as the guidelines for classroom use. You are responsible for the use of materials for instruction, and there are some helpful guidelines on the website of the Copyright Clearance Center. In 2006, the Association of American Publishers sued Cornell University for misuse of copyrighted material; the Cornell guidelines developed as a result of that suit are also helpful.
If you have not flagged copyrighted material on your fall, January Term, or spring sites this year, we strongly encourage you to do so. We would also be happy to help you locate licensed electronic copies of articles that you use in your classes; if the College has a license for a database, the issue of copyright is moot.
If you have any questions, please contact your librarian, or Jennifer King, Director of the Library.
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