Purchase Cards should be used for:
Purchase Orders should be used when:
There may be vendors with whom it would be better to use an “independent contractor” agreement with, and pay the “work orders” with purchase cards.
When should I use a Consultant’s Agreement?
The individual or company is an independent contractor. See IRS guidelines on “Employee or Independent Contractor?” When in doubt as to whether the hire is an independent contractor or temporary employee, check with the director of human resources, x5605 or x5411.
Someone who brings special personal (intellectual) expertise to the college and is not an employee: e.g.,
See: Template Forms for Consultant’s Agreement
When should I use an Independent Contractor’s Agreement?
The individual is an independent contractor.
See IRS guidelines on “Employee or Independent Contractor”.
The individual or company is providing physical services to the college. Typically facilities and grounds will be managing the contract
Special features: can create one agreement, and “add” to it using “work orders” for repeat services.
Management issues: make sure contract agreement is kept up to date, and that certificates of insurance are filed annually.
See: Template Forms: Independent Contractor Agreement. Check with facilities and grounds for more information.
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