Planning your Event

One of campus leadership and activities' main goals is to support individual students and student groups in planning events. We will support you through all of the neccessary steps to hold an on-campus event. Please come to us with any event-planning questions you have.

Campus leadership and activities staff are available to meet with you to discuss the logistics of planning your event. Call extension 6005 for office hours or email leadership@hampshire.edu to schedule an appointment.
 
Event Registration

All events require registration. All residential events require a party permit to be completed through your house office. Any event held outside a residential location requires an event registration form (ERF).

Events cannot take place prior to the first day of classes (orientation period) or beyond one week after classes end (graduation period).

ALCOHOL: For events involving alcohol, you must meet with the assistant dean of students for campus  leadership and activities at least 14 business days in advance of your event to discuss the alcohol service at the event.
 

Facility Request and Event Registration Form (ERF)

Newly redesigned for the 2010-2011 academic year, only one form must be filled out to request and reserve a space with the event services and summer programs office and register your event with campus leadership and activities. Once this form is completed, you will receive an email from the events services and summer programs office confirming your space reservation and an email from campus leadership and activities confirming your event registration. Please do not proceed with additional planning until you have received both confirmation emails, as this fully confirms your event.

All ERFs must be completed by 4 p.m. at least ten business days (not including the day it's submitted) before your event. There are no exceptions to this policy. We encourage you to register the event more than ten days in advance. This will allow us time to help you make necessary arrangements, and to let you know if the event cannot happen for some reason. If the event cannot happen, you will then have time to cancel/reschedule it.

To complete an ERF, click on the "event registration form" link to the left.

After completing your ERF, call and check in with the public safety office (x5424) to discuss the logistics of and security needs for your event.

If necessary, contact the media services coordinator at least one week prior to the event at x5759 to schedule equipment, technicians, and discuss service fees.