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Roles and Responsibilities

The following table provides an overview of who is responsible for executing the tasks associated with the pre-award and post-award administration of faculty grants.

PI: Principal investigator (or project director) is the individual responsible for the programmatic and administrative aspects of the project and/or research.

OFGR: Office of foundation and government relations (Margie Hutter and Beth Lisi)

DOF: Dean of faculty’s office (Yaniris Fernandez)

CO: Controller’s office (Mike Ford)

Pre-Award  
Roles and Responsibilities PI OFGR DOF CO
Share information about funding opportunities.   X    
Work with grant-seekers about concepts for potential funding.    X    
Prepare the draft proposal, budget, and related materials. X      
Assist with external grant submission procedures for federal grants.    X X  
Provide institutional certification letters when specified by sponsor agency.      X  
Complete the Grant Proposal Routing Form (or Express Grant Proposal Routing Form, if applicable) one week before the submission.  X      
If applying to NSF, PHS/HHS, or NIH, ensure all College personnel included in the proposal sign the appropriate conflict of interest forms.  X      
Review and approve the proposal budget.     X X
Submit proposal to funder.    X X  
When award notification is received, inform OFGR and DOF.  X      
Post-Award    
   PI OFGR
DOF
CO
Create a grant account.        X
Conduct the research/program within the scope and objectives of the proposal.  X      
Oversee grant budget and authorize all expenditures (e.g., hiring/assignment of personnel, purchasing materials).  X      
Provide oversight on cost transfers and budget modifications.        X
Working with the controller’s office, coordinate the preparation and submission of financial reports to the funder. X      
Complete interim, annual, and/or final narrative reports.  X      
Ensure closeout of grants: resolve any issues, ensure that all financial, narrative, and other required reports are submitted.  X     X

 

Contact Us

College Advancement
Hampshire College
893 West Street
Amherst, MA 01002
800.619.4267 (toll free)
413.559.5574
Fax 413.559.6054
coll-adv@hampshire.edu
 

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