Course Reserve Guidelines


Questions about Reserves?

Email or call the reserves associate at 413.559.5764 for more information.

Note: Media booking services and Hampflix do not fall under the purview of these Reserves Guidelines. Direct inquiries to media services.

Reserves in print and other physical formats

Instructors may place required reading/viewing from the Five College catalog on reserve (if available), but not optional or supplemental readings.

Five College items

Fill out a Reserves Request Form for the course materials you would like to place on reserve. Please do not submit a hold request through the Five College Library catalog using your login if you plan to put them on reserve. We will request the items for you.

Print items can be placed on reserve for the entire semester.
Media items can be placed on reserve for two weeks. Indicate your two week period for each media item on the reserves request form, and staff will do their best to ensure availability.

**Note: This form is not for media booking service. Email to book a screening.**

Personal copies

Instructors may place personal copies on reserve for the semester. Library barcodes and reserve tape will be affixed to each. We will take reasonable precautions to protect and secure these items while on the reserve shelf, but they may become damaged when they are checked out/in use. The library cannot be held liable for such damage or normal wear and tear. Items will be returned via campus mail at the end of the semester.

Drop off any personal copies you would like to place on reserve for your course at the InfoBar, clearly indicating to circulation staff that they must go to the reserves associate for processing. Affix the following information to these personal copies:

  • Instructor's name
  • Course number
  • Course title
  • Circulation loan period (4 hours or open reserve)
  • Total number of personal items for reserve

Ordering new items for reserve

If an item that you wish to place on reserve is not owned by any of the Five Colleges, please contact your school librarian as soon as possible. Do not include these items on the reserves request form.

Circulation periods

Instructors select either a four-hour circulation period or “open reserve” (in-library use only, located on a browsable shelf on the main floor of the library). Certain collections, such as game items, are eligible for a check out period of 24 hours. Circulation periods are selected on the reserves request form and should take into account deadlines and the number of students requiring access.

Items not eligible for reserve

  • Interlibrary loan items (i.e. items not owned by the Five Colleges)
  • Optional or supplemental readings from course syllabi
  • Items from Archives/Special Collections
  • Entire issues/volumes of a journal

Accessing reserve materials

Current students, staff, and faculty may check out up to three reserve items at a time. Please have your photo ID and the item’s call number and title ready.

Searching reserves

Patrons can view reserve items in the Five College online catalog under the “Reserves” tab. They are searchable by instructor’s last name, course number, course name, department, and item information.


Patrons can renew their reserve item one time by logging into the Five College online catalog; the same way they would renew a regular library book.


Reserve items have limited circulation periods. There is a $5.00 per day overdue fine, which immediately posts to a patron’s account once the due date/time lapses.


Read the full reserves policy


Hampshire College Electronic Reserve Policy

Hampshire provides electronic reserves only as a component of the course website system (Moodle). For e-books that are in the library catalog, you can link to them from your course website.

Copyright Law

The policy governing electronic as well as paper reserves is based on the provisions of fair use of the United States Copyright Act of 1976. Section 107 of the Copyright Act expressly states that "such use by reproduction in copies...for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include:

  1. the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;
  2. the nature of the copyrighted work;
  3. the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
  4. the effect of the use upon the potential market for or value of the copyrighted work."

Purpose and Access

The readings component of course websites provides access to supplementary course materials. Access to the material is limited by password to students and faculty of each course. The database is not browsable outside the course, nor is it available to web search engines.

A copyright warning will be posted on each course website. The text is consistent with the notice described in section 108 of the Copyright Act: "NOTICE: The copyright law of the United States (Title 17 U.S. Code) governs the making of photocopies of copyrighted materials. The person using this system is liable for any infringement."

Authorized users may view, download, or print copies from the system using Adobe Acrobat Reader. Users may make one copy for private study, personal reading, research, scholarship, or education. No copyrighted material from a College course website may be re-posted on any Internet site.

Obtaining electronic copies of scholarly material

If material is available in electronic form already, either from a contractual service such as JSTOR that permits such use or elsewhere, a link should be made from the course website to the electronic copy. If no persistent URL is available, instructions for finding the article in a particular database may be posted, or a copy may be downloaded for the course website.

If the material is not available in electronic form, copies of articles or chapters of books supplied by the faculty member can be scanned by the Duplication Center and added to the course readings.

Complete or longer works, such as books, cannot be legally scanned. If an existing printed copy can be purchased or borrowed for regular reserve, we will do so.

Monitoring Future Developments

Electronic copying and scanning of copyright-protected works for library reserve systems and distance learning are uninterpreted areas of the law that may be addressed by the Supreme Court or by Congress in future revisions of the copyright law. We will monitor developments concerning fair use to ensure that library services remain in compliance with U.S. copyright law.

Course Websites and Copyrighted Material

Hampshire has attempted to make the creation and use of course websites as easy as possible for faculty and students. But we do have to heed copyright and intellectual property laws.

Please remember that personal fair use guidelines, which entitle you as a scholar to make a single copy of an article, book chapter, musical selection, etc. for scholarly purposes are not the same as the guidelines for classroom use. You are responsible for the use of materials for instruction, and there are some helpful guidelines on the website of the Copyright Clearance Center. In 2006, the Association of American Publishers sued Cornell University for misuse of copyrighted material; the Cornell guidelines developed as a result of that suit are also helpful.

We would be happy to help you locate licensed electronic copies of articles that you use in your classes; if the College has a license for a database, the issue of copyright is moot.

If you have questions about copyright, please contact a librarian, or Jennifer Gunter King, director of the library.


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Reserves Associate
Hampshire College
893 West Street
Amherst, MA 01002
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