Purchasing Department: Useful Forms

I.R.S. form W-9

New vendors:

Please fill out I.R.S. form W-9 and email it to purchasing@hampshire.edu or fax it to 413.559.5639.

• Companies:

  • please include the "remit to" address in your email or on your fax cover sheet, as it may be different from the legal address noted on the W-9
  • please include the phone number and email address for the accounts receivable or accounting department

• Individuals:

  • please include phone number and email address

The W-9 submitted must be legible, so please type or print clearly. If you use the fillable form on the I.R.S. website (linked above), please remember to save the document to your computer before sending it to us. Also, remember to sign the W-9, either by printing then signing or by signing electronically.

Existing Vendors:

Address updates for existing vendors will also require an updated W-9 form. Please forward per the instructions above.

Other forms

Hampshire College is exempt from Massachusetts State sales tax. This exemption does not include hotel, restaurant, and sales tax outside of Massachusetts. Some vendors require a copy of the College's ST-2 sales tax exemption certificate and renewal letter.

Some vendors also require the College's ST-5 exempt purchaser certificate.

Some vendors require a copy of the College's recent financial statements.