The Student Engagement Office FAQs
The Student Engagement Office Frequently Asked Questions
What are the Student Engagement Office open hours?
The Student Engagement Office is open during the academic year and summer Monday through Friday from 8:30 a.m. to 4:30 p.m.
Does the Student Engagement Office only support Student Activities Fee-Funded (SAF) student groups?
No. Other services, such as assistance with organizing events, are open to all students and the Student Engagement Office is pleased to be able to support individual students with involvement and projects on campus.
May I use the copier/printer?
Yes, if the material being copied is related to a student group or part of an upcoming event. You can make a limited number of copies. Recycling of paper in good condition is encouraged. Ask a student staff member about copying or printing.
Technical Concerns:
Where can I reserve space and register my student group event?
As a member of a student group on HampEngage, you may create an event under the Events tab on the sponsoring student group's page. All student group events and any events that are funded by the SAF need to be registered and approved by the Student Engagement Office. If you have any questions on the event registration process, email the assistant director at leadership@hampshire.edu or call at 413.559.6005.
How do I change information on an event registration once I've submitted it?
After you have submitted an ERF and it gets approved or denied, you can change the details by following these instructions:
- Make sure you are logged in HampEngage with your Hampshire username and password
- Click on your icon in the upper right hand corner
- A drop down menu will pop up; click "Notifications"
- In the Notifications portal, students should be able to find their event submissions
- Click on the event submission
- Click on "review submission here"
- You should then be able to go back to the event details and edit the event.
How do I fill out forms?
The reimbursement form is the only form that students need to fill out on paper. All other forms, which include Purchase Request Form, SAF Funding Request Form, Contract Request Form, Trip Registration Form, Event Registration Form (EFR), and student group Recognition Forms are all located on HampEngage.
- Reimbursement Form: The reimbursement form is used in rare cases when purchases can't be covered with purchase order or a p-card transactions. Funding must be approved by FundCom before the purchase is made. Students may seek reimbursement for mileage, tolls, or parking costs on trips. It also may be an option for food and/or supply purchases with vendors who don't accept purchase orders or offer an online forum for credit card purchasing.
What are some common places that take purchase orders?
You can find an infographic on the common places that take POs here.
What's the link for student group waivers?
Students must fill out a waiver for each group of which they're a part. Waivers only need to be filled out once an academic year. The link to the waiver and directions on how to fill it out can be found here. If you have any questions or are having trouble accessing the waiver, email us at leadership@hampshire.edu.
Where do I go to reserve the space in front of the library/bookstore/etc.?
Contact the Event Services and Summer Programs Office at 413.559.5610 or email events@hampshire.edu.
Who arranges event security?
Talk to the Student Engagement Office at leadership@hampshire.edu or 413.559.6005 with questions about event security. Student groups do not need to apply for funding for security for events that are approved through the Student Engagement Office. Decisions about what events need crowd managers or Campus Safety staff are made at the discretion of the Student Engagement Office and Campus Safety and Wellbeing.