Students at campus carnival

Campus Leadership and Activities FAQs

What are the campus leadership and activities open hours?

Campus leadership and activities is open during the academic year and summer Monday through Friday from 8:30 a.m. to 4:30 p.m.

Who works in campus leadership and activities?

Assistant dean of students and director of campus leadership and activities (Position currently vacant; search underway): Key administrator and leader in the student activities area, fulfilling a vision of building a campus community of involved students. Responsible for running the office and overseeing operations and policies. Available to help students plan events and organize and facilitate their student groups. Any questions regarding the myriad areas that campus leadership and activities oversees, or office policies and procedures, can be directed to leadership@hampshire.edu, or call 413.559.6005.

Associate director: Provides administrative support relating to the planning, promotion, and implementation of student programs, activities, and events. Processes performer contracts; vendor payments; and purchase order requisitions. Oversees HampEngage, Hampshire's student activities web platform. Lends logistical support to the office, coordinates events, and oversees the Roos-Rohde house monitors. If you have questions, email ckoske@hampshire.edu, or call 413.559.5746.

Program assistant: Provides administrative and logistical support relating to the planning, promotion, and implementation of student programs, activities, and events. Approves student group events, requests for payment and purchase order requisitions. Processes student group van reservations and student group zip car memberships. Maintains the campus leadership and activities website and social media. Schedules all student event security. If you have any questions or need help planning an event, email rfwSA@hampshire.edu or call 413.559.6213.

CLA financial assistant: In addition to the staff listed above, FundCom, the financial committee of the Hampshire student union, also employs a full-time financial assistant. The CLA financial assistant is available Monday through Friday during business hours to help answer questions about process, paperwork, and student group accounts. The CLA financial assistant also processes FundCom and student group paperwork; requests for payments; purchase order requisitions; and purchasing card requests. For answers to questions about your student group budget, email tmpSA@hampshire.edu, or call 413.559.6763.

Work-study students: Available during all open office hours to answer questions and help plan events. They are wonderful; many of them have experience as student leaders of groups and in coordinating events.

Does campus leadership and activities only support SAF-Funded student groups?

No. Other services, such as assistance with organizing events, are open to all students and campus leadership and activities is pleased to be able to support individual students with involvement and projects on campus.

May I use the copier/printer?

Yes, if the material being copied is related to a student group or part of an upcoming event. You can make a limited number of copies. Recycling of paper in good condition is encouraged. Ask a student staff member about copying or printing.

Technical Concerns:

Where can reserve space and register my student group event?

As a member of a student group on HampEngage, you may create an event under the Events tab on the sponsoring student group's page. All student group events and any events that are funded by the SAF need to be registered and approved by CLA. If you have any questions on the event registration process, email the program assistant at rfwSA@hampshire.edu or call at 413.559.6213.

How do I change information on an event registration once I've submitted it?

After you have submitted an ERF and it gets Approved or Denied you can change the details by following these instructions:

Here is How You Go Back to Change Event Details

  1. Make sure you are logged in HampEngage with your Hampshire Username and Password
  2. Click on your icon in the upper right hand corner
  3. A drop down menu will pop up; click "Notifications"
  4. In the Notifications portal, students should be able to find their event submissions
  5. Click on the event submission
  6. Click on "review submission here"
  7. You should then be able to go back to the event details and edit the event.

How do I fill out forms?

The reimbursement form is the only form that students need to fill out on paper. All other forms, which include Purchase Request Form, SAF Funding Request Form, Contract Request Form, Trip Registration Form, Event Registration Form, and student group Recognition Forms are all located on HampEngage.

  • Reimbursement Form: The reimbursement form is used in rare cases when purchases can't be covered with purchase order or a p-card transactions. Funding must be approved by FundCom before the purchase is made. Students may seek reimbursement for mileage, tolls, or parking costs on trips. It also may be an option for food and/or supply purchases with vendors who don't accept purchase orders or offer an online forum for credit card purchasing.

What are some common places that take purchase orders?

You can find an infographic on the common places that take PO's here.

What's the link for student group waivers?

Students must fill out a waiver for each group of which they're a part. Waivers only need to be filled out once an academic year. The link to the waiver and directions on how to fill it out can be found here. If you have any questions or are having trouble accessing the waiver, email Raven at rfwSA@hampshire.edu.

Where do I go to reserve the space in front of the library/bookstore/etc.?

Contact the event services and summer programs office at 413.559.5610 or email events@hampshire.edu.

Who arranges event security and how much do they charge for events?

Talk to the CLA program assistant at rfwSA@hampshire.edu or 413.559.6213 with questions about event security. Charges are $26 per hour for each crowd manager from beginning of event set-up to end of event clean-up, with a 5 hour per event minimum charge. Student groups do not need to apply for funding for event security for events that are approved through CLA. Decisions about what events need crowd managers or campus safety and security staff are made at the discretion of campus leadership and activities and campus safety and security.

Event Safety
Campus Event Safety Policy
Hampshire College staunchly values academic freedom and the careful examination of ideas – even when (perhaps especially when) those ideas are controversial.
View Event Safety Policy
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Campus Leadership & Activities
Hampshire College
893 West Street
Amherst, MA 01002