Campus Leadership and Activities FAQs

What are the campus leadership and activities open hours?

Campus leadership and activities is open during the academic year and summer Monday through Friday from 8:30 a.m. to 4:30 p.m.

Who works in campus leadership and activities?

Assistant dean of students and director of campus leadership and activities: Key administrator and leader in the student activities area, fulfilling a vision of building a campus community of involved students. Responsible for running the office and overseeing operations and policies. Available to help students plan events and organize and facilitate their student groups. Any questions regarding the myriad areas that campus leadership and activities oversees, or office policies and procedures, can be directed to, or call 413.559.6666.

Assistant director of campus leadership and activities: Provides administrative support relating to the planning, promotion, and implementation of student programs, activities, and events. Processes performer contracts; student group van reservations; student group zip car memberships; vendor payments; and purchase order requisitions. Lends logistical support to the office, coordinates events, and oversees the Roos-Rohde house monitors. If you have questions, email, or call 413.559.5746.

Program assistant for campus leadership and activities: Provides administrative and logistical support relating to the planning, promotion, and implementation of student programs, activities, and events. Approves student group events, requests for payment and purchase order requisitions. Maintains the campus leadership and activities website and social media. Schedules all student event security. If you have an questions or need help planning an event, email or call 413.559.6213.

CLA financial assistant: In addition to the staff listed above, FundCom, the financial committee of the Hampshire student union, also employs a full-time financial assistant. The CLA financial assistant is available Monday through Friday during business hours to help answer questions about process, paperwork, and student group accounts. The CLA financial assistant also processes FundCom and student group paperwork; requests for payments; purchase order requisitions; and purchasing card requests. For answers to questions about your student group budget, email, or call 413.559.6763.

Work-study students: Available during all open office hours to answer questions and help plan events. They are wonderful; many of them have experience as student leaders of groups and in coordinating events.

Does campus leadership and activities only support SAF-Funded student groups?

No. Only SAF-funded student groups can hold a mailbox for their correspondence. Other services, such as assistance with organizing events are open to all students, however, and campus leadership and activities is pleased to be able to support individual students with involvement and projects on campus.

May I use the copier/printer?

Yes, if the material being copied is related to a student group or part of an upcoming event. You can make a limited number of copies. Recycling of paper in good condition is encouraged. Ask a student staff member about copying or printing.

Technical Concerns:

Where can reserve space and register my student group event?

Our newly redesigned facility request and event registration form will go live in August of 2016. All student group events and any events that are funded by the SAF need to be approved by CLA. If you have any questions on the new event registration system, email Brooke at or give her a call at 413.559.6213.

How do I change information on an event registration once I've submitted it?

You can't change it in the event registration system, but simply email the changes you would like to make to and Brooke will update it for you.

How do I fill out forms?

You can meet with any of our office workers to receive assistance. Forms can be daunting to fill out, but we try to make the process as easy as possible. At campus leadership and activities, we have the following forms:

  • Purchasing Form: This allows you to buy goods/services for your student group. Purchases can be made in the form of a Mix Nuts Transfer, Purchase Order, (PO) or a Purchasing Card (P-Card).
  • Reimbursement Form: The reimbursement form is used in rare cases when purchases can't be covered with purchase order or a p-card transactions. Funding must be approved by FundCom before the purchase is made. Students may seek reimbursement for mileage, tolls, or parking costs on trips. It also may be an option for food and/or supply purchases with vendors who don't accept purchase orders or offer an online forum for credit card purchasing.
  • Contract Request Form: This must be filled out whenever an outside vendor is providing goods and services.

NOTE: Event requests can only be filled out online; click here.

What are some common places that take purchase orders?

You can find an infographic on the common places that take PO's here.

You can find information on the common places that take PO's here by food category.

What's the link for student group waivers?

Students must fill out a waiver for each group of which they're a part. Waivers only need to be filled out once an academic year. The link to the waiver and directions on how to fill it out can be found here. If you have any questions or are having trouble accessing the waiver, email Brooke at

Where do I go to reserve the space in front of the library/bookstore/etc.?

Contact the event services and summer programs office at x5610 or email

Who arranges event security and how much do they charge for events?

Talk to Brooke at or x6213 with questions about event security. Charges are $26 per hour for each crowd manager from beginning of event set-up to end of event clean-up with a 5 hour per event minimum charge. Student groups do not need to apply for funding for event security for events that are approved through CLA. Decisions about what events need crowd managers or campus police officers are made at the discretion of campus leadership and activities and campus police.


Stay In Touch
With Campus Leadership & Activities
Snail Mail
Campus Leadership & Activities
Hampshire College
893 West Street
Amherst, MA 01002
Phone + Email
Fax: 413.559.5664