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Grievance Procedures

The chief diversity officer has been designated to serve as the College's Title IX coordinator. A team of staff members have been designated to serve as Title IX deputy coordinators. These team members include the director for student conduct, rights and responsibilities, the assistant director for human resources, and an OPRA coach and instructor. Whenever members of the community (student, staff, or faculty) believe their rights as defined above have been violated, said persons are encouraged to contact the Title IX coordinator or Title IX deputy coordinators, below, to discuss their options under this policy and College procedures. Complaints involving alleged violations of this policy shall be submitted to the Title IX coordinator or, for complaints by Hampshire College students involving conduct or actions of other Hampshire College students, to the Title IX deputy coordinators as described in this policy. The Title IX deputy coordinators shall keep the Title IX coordinator informed of complaints submitted to the Title IX deputy coordinators and of the outcome of those complaints.

  • All complaints involving College faculty or staff conduct shall be submitted to the Title IX deputy coordinator, Dianna Williams, interim director of human resources; 413.559.5442 (dwilliams@hampshire.edu).
  • Complaints by Hampshire College students involving conduct or actions of other Hampshire College students should be submitted to the Title IX deputy coordinator, Shannon Da Silva, student life coordinator at 413.559.4510 (sdasilva@hampshire.edu). Student complaints may also be submitted to the Title IX coordinator, who will refer complaints to the appropriate Title IX deputy coordinator.
  • Complaints involving individuals who are not members of the College community shall be submitted to the Title IX deputy coordinator, Dianna Williams, interim director of human resources; 413.559.5442 (dwilliams@hampshire.edu).

In cases involving complaints under this policy that also include alleged violations of the sexual offenses policy that are submitted either under this policy or under the Gender-based and Sexual Misconduct Policy, the Title IX coordinator and Title IX deputy coordinators shall confer and determine the appropriate process.

Informal Processes

Engaging in any informal process will not impair a person's right to access other resources inside and outside of Hampshire College. If at all possible, the complainant should bring notice of the problem directly to the person whose actions have been found objectionable. It is hoped that in discussing an issue or concern directly with another person, the parties will be able to reach a mutually satisfactory resolution. Individuals with complaints against an employee of the College are encouraged also to consider speaking to the employee's immediate supervisor. (The Title IX coordinator can be helpful in identifying who that person is; in the case of a faculty member, for these purposes it is considered to be the school dean.) If such direct communication either is not acceptable to the complainant or proves unsuccessful, the complainant may bring the complaint to the Title IX deputy coordinator for complaints involving students and to the Title IX coordinator for all other complaints, who--normally within five working days of receiving the complaint--will notify the person being complained about, henceforth referred to as the respondent.

As part of this informal process, the Title IX coordinator or the Title IX deputy coordinators, as applicable, or in either case their designee will meet with the complainant(s) and respondent(s) either together or separately. This meeting has, as its main goal, facilitating a resolution between the involved parties with the coordinator or designee serving as mediator or facilitator. The period for conducting the meeting should not be protracted. The Title IX coordinator (or deputy coordinators) or their designee will notify both parties of their recommendations for facilitating resolution within a reasonable time, normally no more than five business days.

Formal Process

Filing a Complaint

If the complainant chooses not to use the informal procedure or the informal procedure is not successful, the complainant can file a complaint with the Title IX coordinator (or Title IX deputy coordinators for complaints by Hampshire College students involving conduct or actions of other Hampshire College students), or their designee[s]. The complaint is filed by submitting a written description of the circumstances that are the basis of the complaint to the applicable Title IX coordinator (or their designee). The Title IX coordinator or Title IX deputy coordinators receiving the complaint (or their designee) will make an initial determination, normally within five days, as to whether the complaint is actionable under this policy and requires investigation. If so, the Title IX coordinator (or their designee) will inform the respondent of the existence of the complaint and provide them with a copy of the complaint. If the respondent chooses, they may provide a written response to the complaint within five days of receipt thereof. The Title IX coordinator will forward the complaint and respondent's response, if any, the following individuals:  

  • All complaints involving College faculty or staff conduct shall be submitted to the Title IX deputy coordinator, Dianna Williams, interim director of human resources; 413.559.5442 (dwilliams@hampshire.edu).
  • Complaints by Hampshire College students involving conduct or actions of other Hampshire College students should be submitted to the Title IX deputy coordinator, Shannon Da Silva at 413.559.4510 (sdasilva@hampshire.edu). Student complaints may also be submitted to the Title IX Coordinator, who will refer complaints to the appropriate Title IX deputy coordinators.
  • Complaints involving individuals who are not members of the College community shall be submitted to the Title IX deputy coordinator, Dianna Williams, interim director of human resources; 413.559.5442 (dwilliams@hampshire.edu).

The College will follow its established investigative, disciplinary, sanctioning, and appeals procedures as outlined in the Student Handbook (for claims of violation of the Norms for Community Living and Policies), Faculty Handbook, and the Employee Policy Manual, as applicable. Such process may result in the imposition of discipline, up to and including suspension and termination (or expulsion, in the case of students).

Retaliation

Retaliating against any person who is participating in any complaint under this policy is strictly prohibited and may result in discipline or sanctions, including suspension or termination (or expulsion, if a student).

External Resources

Individuals who believe they have been subjected to discrimination and harassment may also contact the following resources outside of the College.

Employees and students may bring complaints to:

Massachusetts Commission Against Discrimination
One Ashburton Place, Room 601
Boston, MA 02108
617.994.6000

United States Equal Employment Opportunity Commission (EEOC)
John F. Kennedy Federal Building
Government Center Room 475
Boston, MA 02203-0506
800.669.4000

Students may also bring complaints to:

Office for Civil Rights (OCR) 
United States Department of Education
8th Floor
5 Post Office Square
Boston, MA 02109-3921
617.289.0111 
OCR.Boston@ed.gov

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