Guidelines for Faculty Grant and Fellowship Proposal Submissions

Eligibility

A. Initial 3-year; Subsequent 4-year; and 10-year Contract Faculty:

Those faculty members on an initial 3-year contract; subsequent 4-year contract; and 10-year contracts are eligible for all grant- and fellowship-seeking activities, with support from the grants office, including:

  • proposals to federal or private entities where the funds are awarded to and managed by the institution;
  • proposals to federal or private entities where the funds are awarded to and managed by the individual faculty member; and
  • subawards where the funds are awarded to and managed by the institution.

B. 3-year Visiting Faculty:

Those faculty members on a 3-year visiting appointment are eligible to submit proposals to federal or private entities where the funds are awarded to and managed by the individual faculty member. The grants office is available to assist in these submissions:

  • Proposals to federal or private entities where the funds are awarded to and managed by the institution will be eligible on a case-by-case basis with the approval of the dean of faculty; and
  • Subawards where the funds are awarded to and managed by the institution will be eligible on a case-by-case basis with the approval of the dean of faculty.

C. 1-year Visiting Faculty:

Those faculty members on a 1-year visiting appointment are eligible to pursue fellowships or grant awards from private entities only if the funds are awarded to and managed by the individual faculty member and no institutional affiliation is required for the application (i.e., awards can go to independent scholars). The work of proposal preparation and submission will be executed by the individual faculty member.

D. Adjunct Faculty:

Those faculty members designated as adjunct faculty are eligible to pursue fellowships or grant awards independent from the grants office if the funds are awarded and managed by the individual faculty member.

Please note: No matter the faculty status, if there are undue delays or unresolved issues with submitting reports on active grants or fellowships, the dean of faculty will decide whether future submissions will be allowed.

PARAMETERS FOR ALL FACULTY/STAFF GRANT SUBMISSIONS:

  1. Please notify the grants office with your intent to submit a proposal at least 1 month before the deadline; you must also provide guidelines with a link to the grant opportunity announcement.
  2. A draft narrative and budget are due to the grants office at least 10 days before the grant deadline.
  3. Final materials are due 5 business days from the deadline. [This is so the school dean, dean of faculty, and business office have enough time to review the grant proposal and budget and give approval to submit.]
  4. If, for whatever reason, the grants office staff do not receive final materials 3 days before the deadline, the sponsored research officer (Yaniris Fernandez) determines whether the proposal will be submitted.

Be sure to follow the funder’s guidelines and requirements. The above information is a guide to the process of developing a proposal.