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Purchasing Department: Useful Forms

  • The IRS form W-9

  • New vendors: Please fill out I.R.S. form W-9 and email it to or fax it to 413.559.5639.
    • For companies:
      • please include the "remit to" address in your email or on your fax cover sheet, as it may be different from the legal address noted on the W-9
      • please include the phone number and email address for the accounts payable or accounting department
    • For individuals, please include phone number and email address

The W-9 submitted must be legible, so please type or print clearly. If you use the fillable form on the I.R.S. website linked to above, please remember to save the document to computer before sending it to us. Also, remember to sign the W-9, either by printing, then signing it or by signing it electronically.

  • Address updates for existing vendors will also require an updated W9 form. Please forward per the instructions above.
  • Hampshire College is exempt from Massachusetts State sales tax. Some vendors require a copy of the College's ST-2 sales tax exemption certificate and renewal letter. Some vendors also require the College's ST-5 exempt purchaser certificate. Please note: This exemption does not include hotel, restaurant, and sales tax outside of Massachusetts.
  • Some vendors require a copy of the College's recent financial statements.


Stay In Touch
With The Purchasing Office
Snail Mail
Purchasing Office
Mail Code PG
Hampshire College
893 West Street
Amherst, MA 01002