Reimbursement Rates
Please be sure to include original receipts with your reimbursement request. Travel reimbursement forms and mileage logs can be found here.
Mileage Rate
Effective January 1, 2025, the mileage rate is 70 cents per mile for any travel that occurs in 2025. (The rate for any travel that occurred in 2024 is 67 cents per mile.) To request mileage reimbursement, please submit a travel reimbursement request form along with a mileage log documenting the mileage for your trip.
Please note that the "mileage rate" includes both fuel and wear and tear on the car. Therefore we generally do not reimburse separately for fuel unless the employee uses a rental or college-owned vehicle, and therefore is not paying for mileage in the first place.
Meals and Hotels
(Please note that these are reimbursement rates and not per-diems.)
Meals
Up to $50.00 reimbursement per day for meals in the local Amherst/Hadley/Northampton area and other smaller locations.
Up to $75.00 reimbursement per day for meals in major U.S. and foreign cities.
Please note that we generally do not reimburse for the purchase of alcoholic beverages, except in certain pre-authorized circumstances.
Hotels
Up to $200.00 reimbursement for the average daily rate, excluding taxes, for local hotels, non-major cities, and other smaller locations.
$250.00 to $300.00 reimbursement for the average daily rate, excluding taxes, for major U.S. cities (such as Boston, Chicago, New York City, San Francisco, and Washington, D.C.) and major foreign cities.
Please note: Except for conference hotels, rates above these levels must be pre-approved by the appropriate budget manager.