Important Dates and Deadlines

Fall foliage on the farm

2019

Friday, November 8: Field Study, Leave, and Exchange Notification deadline. Students must inform CASA by this date if they hope to be away for the spring 2020 semester (or to return to campus, if they are currently away).

Monday, November 11: Late Stay Application Opens. Students enrolled in Five College classes with exams occurring after Hampshire residences close (December 19 at 9 p.m.) must apply for late stay in order to remain on campus. More details will be emailed to affected students.

Monday, November 18: January Residency Application priority deadline. Applications for January residency period submitted prior to this date will be reviewed and responded to prior to the Thanksgiving break. Applications submitted between November 19 and December 15 will be reviewed on a rolling basis. Applications will not be reviewed unless a hard copy of the faculty or supervisor information document is received by the application due date (documents may be submitted at any time, including outside of business hours, through the mail slot in the foyer of the HOO).

Wednesday, November 27–Sunday, December 1: Thanksgiving Break. All residences remain open. Dining services may be closed.

Monday, December 2: Early Arrival for Spring 2020 Application Opens. Students needing to arrive 24-48 hours early for the spring semester (January 17 or 18) may apply for early arrival beginning December 2. Our general guidelines for approval are for students traveling from the west coast or farther, or those with extenuating circumstances. Requests must be received prior to January 13 at 4 p.m.

Monday, December 2: IHC Applications for Spring 2020 Close and Priority Deadline for ID Housing Applications. Students hoping to move to an intentional housing community for the spring 2020 semester must submit applications by Monday, December 2 at 4 p.m. Applications for identity based housing received prior to this date will receive priority in the review process. Students who accept placement in IHC or ID housing will need to completely empty their fall room and return the keys prior to leaving for winter break. They will be able to pick up the keys to their new room upon arrival in January.

Wednesday, December 4: Mod Wait List Forms Due. Students who are currently assigned to housing in Merrill are eligible to submit the mod wait list form in order to be placed in a mod for the spring 2020 semester. The online form will be available beginning November 11, and will be emailed to eligible students. Students who are moving will need to completely empty their fall room and return the keys prior to leaving for winter break. They will be able to pick up the keys to their new room upon arrival in January.

Friday, December 13: Last Day of Classes and Late Stay Application Closes at 4 p.m. Check the academic calendar for when classes at the other four colleges end.

Monday, December 16–Thursday, December 19: Advising/Progress Review Period.

Thursday, December 19: Residences Close at 9 p.m. All residences will be closed for the duration of winter break. The only students who may remain on campus after December 19 are those with prior approval from the HOO via the late stay application. Additionally, the housing operations office maintains a list of community members who can offer a space in their home (as a house-sitting gig, sublet, or visit) during the winter break. Please contact housing@hampshire.edu to request more information, add a listing, or gain access to the list.

 

2020

Thursday, January 2 at Noon–Saturday, January 18: January Residency Period. Eligible students may reside on campus during the January residency period by application only.

Friday, January 17: New Students Arrive. All new and transfer incoming students should arrive on January 17. Find out more information on the New Student Programs page.

Sunday, January 19: Continuing Students Arrive for Spring Semester. 

Saturday, March 14–Sunday, March 22: Spring Break. All residences remain open. Dining services may be closed. 

Wednesday, March 18Thursday, March 19: Fire, Health, and Safety Inspections. All rooms on campus will be inspected by Residence Life and Housing professional staff to ensure compliance with our policies outlined in the student handbook.

Monday, March 23: Housing Applications Open for Fall 2020. The applications for all identity-based modsintentional housing communities, and exemptions to the residency requirement become available on this date. 

Monday, March 23: Application for Summer Research Students Opens. Limited summer housing is available by application only to students working with faculty members on faculty-driven projects for at least 25 hours per week during the summer session (June 7 -August 2). The application for this program will open on March 23 and close on May 1. Applications will be reviewed on a rolling basis during this time.

Friday, April 3: Field Study, Leave, and Exchange Deadline. Students must inform CASA by this date of their intentions for the following semester (if they will be going on or returning from leave/field-study/exchange). Students who have filed for leave, field-study, or exchange for the fall 2020 semester will not be eligible to participate in the spring room choosing process.

Monday, April 6: Housing Applications are Due. Applications for all identity-based modsintentional housing communities, and exemptions to the residency requirement are due before 4 p.m. on Monday, April 6. 

Monday, April 13–Wednesday, April 15: Invitations to Live in ID Mods and IHCs Sent to Accepted Students. Students who have applied and been accepted to live in identity-based mods or intentional housing communities will be notified during this time via their Hampshire email accounts. 

Friday, April 17: Deadline for Students Returning from Field Study, Leave, or Exchange to Submit a Housing Preference Form in time to participate in the mod lottery. The form may also be submitted at any time after April 17; students will be placed by the HOO according to their preferences and availability.

Wednesday, April 22: Mod Lottery Begins. The mod lottery will begin on April 22 with 4-person mods. Registrations packets are due by 1 p.m. daily. Check Hampshire email for updates and information, and see our housing lottery page for more details.

Thursday, April 30: Individual room sign-up begins at 1 p.m. Students who have not been otherwise housed by the lottery may sign up for any available rooms.

Friday, May 1: Last Day of Classes.

Friday, May 1: Application for Summer Research Students Closes. No late applications can be accepted. More information can be found here.

Friday, May 15: Last Day to Sign Up for Rooms for Fall 2020. Any currently enrolled students intending to return for the fall 2020 semester who have not signed up for a room by this date will be placed at the discretion of the HOO. Students who have won a mod but not signed up for a room in the mod will be assigned to any available room in the mod; students who have not participated in the room choosing process may be placed anywhere on campus, dependent on administrative need, without the benefit of their input.

Saturday, May 16: Commencement

Sunday, May 17: Residences Close at 10 a.m. All residents must have fully vacated their rooms, halls, and mods as well as returned keys to the housing operations office by this time. Students who fail to return keys by 10 a.m. will be assessed a $50 late key return fee. A cumulative late stay charge of $50 will be assessed per every 30 minutes a student remains in residence after 10 a.m.

 

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Housing Operations Office
Hampshire College
893 West Street
Amherst, MA 01002