Hampshire provides email accounts to all faculty, staff, students, and alums as a means of fostering communications in support of academic, research, and administrative needs. Students are provided accounts upon enrollment at the College and may retain accounts while enrolled and as alums. All official correspondence from the College sent via email will be sent to these accounts.
Email Settings for All Devices
A variety of email clients are used by faculty, staff, and students. As a result, IT cannot provide specific instructions for every program. The IT department supports Mozilla Thunderbird as the preferred email client and have provided detailed setup instructions below. For other clients not listed here, use the basic settings below.
Incoming Mail Server
Port 993 for IMAP, SSL or
Port 143 for IMAP, TLS
Outgoing (SMTP) Mail Server
Port 587 for TLS or
Port 465 for SSL
Faculty/Staff: Initials + Dept Code (example: hjbLO)
Students: Initials + Year of Entry (example: hjb07)
Alumni: Initials + Year of Entry (example: hjb98)
POP or IMAP for Checking Mail
IMAP (Internet Mail Access Protocol) is a way of viewing the mail that is on the server. If you don't delete it, it stays on the server. IMAP is great when you want to be able to see the same thing from multiple locations. Because IMAP keeps your email on the server, it will automatically be backed up. You can set up IMAP at home and at work, and then check your email remotely with webmail, pine, or any other IMAP client, and see the same thing in all places, including any folders stored on the server. The standard quota for email stored on the server is 2.5 gigabytes, which is sufficient for most users.
POP (Post Office Protocol) downloads all your mail to your local computer, removing it from the Hampshire email server. POP is primarily designed for people who check their mail from one computer only and regularly back up their computer. If you POP your mail at work and then use webmail at home, you will see only your new messages from home. A word of caution when using POP: With this method of checking mail, the only copy of your messages will be stored on your local computer, so if your computer drive fails you will loose anything not backed up.