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Facilitate an Activity

You are going to be a facilitator. It's exciting and a little bit intimidating. This page should contain all the basic information you need to know.

As a facilitator, your job is to make sure the activity actually happens. You are not necessarily responsible for the actual teaching; you're the administrator. EPEC is here to help you with that task.

Here are some things to consider:

Writing the activity description

EPEC is not here to put ideas in your head. Your ideas are what count. What do you want to achieve with your EPEC activity? Will you need a syllabus? How will your activity run? Does it culminate in a final art project or piece of written work? Brainstorm!

Places and Times

Keep in mind that spaces on campus are limited, especially during winter break. Think: What will your activity require in the way of space? Try and come up with a few options, so that we can help you reserve a good spot. Can the belly dancing class you want to facilitate meet in the middle of a Greenwich donut? Can the film discussion group you want to lead make use of the television in the Merrill living room? Be creative!

How about meeting times? Will you meet twice or twice a week all semester? Do you want to have a specific time that your activity will meet, or would you like to have an initial meeting with interested parties to see what fits best into everyone's schedule? Will there be any special events?

Get people interested

Talk to your friends, put up posters, send out intranet announcements. One of EPEC's goals is to compile a print catalog of EPEC activities during the spring semester to distribute to the student population. If you are facilitating an EPEC activity in the spring semester and would like your activity to be included in the catalog, try and get your application form in by early November. We will also have listings online as EPEC activity proposals arrive.

Seeing it through

You are EPEC's contact person for the activity. If we have anything important to tell your group regarding space reservation, funding, or anything else, you are the person we'll look for. Keep records of participants, including contact information. Let participants know important information, like schedule changes or anything else. Keep track of your projects and set deadlines. Let EPEC know how those things are going. If you have been approved for funding, keep track of expenses that may qualify you for reimbursement, and keep receipts. Remember, you need to tell EPEC that you plan to spend money before the activity begins, so we can approach FundCom on your behalf. Some students may be interested in trying to incorporate an EPEC activity into their Div II or III. Your EPEC activity may be sponsored as an independent study by a professor. Write evaluations for those who want them. Make copies for EPEC, the student, and yourself.

Application Process

The EPEC activity application process is really quite simple. You can complete an EPEC Course application form the first month of each semester on EPEC's HampEngage site under the Forms Section. It's pretty straightforward, and there's a lot of flexibility. Come up with an idea, plan it out, write it down.

Check out the Past Offerings under the Documents Archive Section to see how we format our activity listings. It should help you figure out how to answer questions.

Academic and Divisional Credit

EPEC activities are not currently registered through central records, do not count as an approved Hampshire course, and will not appear on your transcript. Also, unfortunately, EPEC activities do not count towards Division I distribution requirements except for participants can register for CEL-1 credit for taking the course.

As with most activities for Division II and Division III students, what goes in your portfolio is between you and your committee. As many of us know, it can be incredibly difficult to secure an independent study with a faculty necessary for your concentration. EPEC is attempting to give credibility to studies not directly sponsored by a professor. One faculty member could sponsor an EPEC activity, treating it as a group "independent" study, helping out a large number of students at once. Facilitators are responsible for writing evaluations for their participants if the participants ask.

Division III students may choose to facilitate an EPEC course as one of their advanced educational activities as long as it is planned with and evaluated by a Hampshire faculty member.  The other advanced educational activity must be an advanced-level course or TA.

For facilitators, if you need a community engaged learning (CEL-2) evaluation for facilitating an activity, submit the necessary detailed information on the Hub and list Carolyn Strycharz as the activity supervisor at least one week before you need the evaluation completed.

Funding

EPEC has some funding this semester, you must submit a proposed budget with your application if you are interested in receiving funding. To ensure that EPEC has funding for your activity submit your application as soon as possible before the deadline with a detailed list of the funding you require.

Questions?

If your questions aren't answered on this page or on the FAQ page, please contact CLA student staff at leadership@hampshire.edu, or visit during office hours in CLA.

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