Circulation Policies

Who May Borrow

Currently enrolled Five College students, faculty, and staff may borrow circulating materials upon presentation of a valid ID. Students on leave or field study do not have borrowing privileges.

Visitor Policy

Hampshire alums who live in the local area as well as area residents may apply for a visitor card in the library circulation office. This card entitles the visitor to borrowing privileges for books, journals, and CDs in open stacks at the Hampshire library. Visitors may also use Hampshire's research databases from workstations in the library, but do not have access to them from off campus.

Alumni Access

Alumni may apply for a visitor card at the library InfoBar, which will provide access to physical collections in the Harold F. Johnson including books, journals, CDs, DVDs, and games.

Alumni with a HampNet ID may access specific online resources including Project MUSE, Sage, and Springer databases and our Compass: Digital Collections. To activate or request a HampNet ID and email address, contact the IT Help Desk. When the HampNet ID is active the username and password provided will be used to access library online resources.

Loan Periods

Stack Items

  • Books, bound periodicals, records, audio cassettes, and Division III exams circulate for four weeks to Hampshire and Five College students. Division III students, faculty, and staff may borrow material for three months.
  • Compact discs circulate for two weeks. Borrowers are allowed a limit of six at a time.
  • DVDs located on the first floor circulate for five days.

Reserve Material

  • Reserve material circulates for four hours, 24 hours, or three days at the instructor's discretion.

Non-Circulating Items

  • Reference books, unbound (current) periodicals, and microfilm do not circulate outside the library.


Currently valid borrowers may renew any item provided that:

  1. It has not been recalled for reserve or another patron,
  2. It is not a reserve item in demand, and
  3. It has not reached the renewal limit (see below)

Patrons may renew items online as long as they are not overdue. See the How do I...? section for instructions. Renewals may also be requested in person, by mail, or by telephone.

Items from other Five College libraries may be renewed only by self-renewal or at the lending library, and are subject to the renewal policies of the lending library.

Renewal limits

  • Hampshire stack books and phonograph records are limited to three renewals.
  • CDs and reserve items are limited to one renewal.

Holds and Recalls

  • Stack items may be recalled for reserve or for another patron.
  • Recalled items and/or items placed on hold may not be renewed.
  • A recalled item must be returned by the date indicated on the recall notice, or it will be subject to a $2.00 per day recall fine.
  • Reserve items may not be recalled or placed on hold.

Overdue (Warning) Notices and Bills

  • Overdue (warning) notices are sent regularly for circulating items. Overdue notices are a courtesy. Their receipt cannot be guaranteed, and they should not be considered a prerequisite to a fine or a bill. No overdue notices are sent for reserve items; overdue reserve items are subject to immediate billing.
  • There are no daily overdue fines for stack books.
  • Overdue recalled items are charged at the rate of $2.00 per day.
  • If an item is not returned or renewed within 35 days from the due date, a bill for replacement is issued. Replacement bills include the price of the item as well as a $15.00 processing fee and a $10.00 penalty fee. When the item is returned or renewed, the bill is adjusted down to the $10.00 penalty fee. The return of billed items after one academic year may not result in a bill adjustment. Bills may also be issued for the repair or replacement of damaged material.

Carrel Policies

Please visit the Carrel Policies page for more information.

Stay In Touch
With The Library InfoBar & Circulation Services
Snail Mail
InfoBar & Circulation Services
Hampshire College
893 West Street
Amherst, MA 01002