Employee Direct Deposit Policy

New and current full- and part-time faculty and staff and temporary and casual employees will be required to participate in mandatory direct deposit. Student employees are strongly encouraged to participate in direct deposit. The College does not issue paychecks, except for student employees and for the first paycheck received by an employee, due to requirements for direct deposit setup. 

Employee pay will be electronically deposited directly into one or more checking or savings accounts designated by each employee. Accounts must be established with banks or credit unions that support direct deposit. 

An employee may set up multiple accounts at the same or different banking institutions for receipt of direct deposits. Participation in direct deposit will be a condition of employment. 

In certain cases the initial pay for a new employee may be provided by paycheck to allow for sufficient time to process direct deposit information with the participating banking institution. 

Payroll staff will assist employees with any questions or concerns about direct deposit and also provide assistance with completing the necessary documentation.

Employees returning to Hampshire after a break in service need only write reactivate on their direct deposit form if they would like to reactivate their previous account.

Please Note:

  • It can take up to 1 or 2 pay cycles from the time Human Resources receives your form to take effect. Please complete the form clearly and accurately to prevent any delays in processing.
  • Please drop off or send forms via campus mail to the Human Resources Office in Blair Hall. Forms sent via email will not be accepted.
  • To prevent a delay in receiving your pay, please notify the Human Resources Office immediately of any changes or closures to the banking information on file. Failure to do so may prevent you from accessing your pay for a period of time.

The Human Resources Office receives many forms on a weekly basis and staff work diligently to process these forms as quickly as possible. Please note that administrative and change requests (such as direct deposit forms) take time to process and implement. We ask for your patience and understanding as the Human Resources Office processes these forms as quickly as possible.

Direct deposit form