View of the CT river

Checking Out Pool Vehicles

How do I reserve a pool vehicle?

Student groups should contact the campus leadership and activities office.

To reserve a pool vehicle, you must be an employee of the college with Colleague (WebUI) access to an approved budget account. If you do not have permission to sign into Colleague form XPVR1, campus safety and security can make that request to IT.

You must have all of the following to reserve a pool vehicle on-line: 

  • A driver with approved driver certification
  • Your budget number
  • The date and time for vehicle pick up and return
  • The destination and College-related purpose of the trip
  • Vehicle request may be made up to two business days prior to travel

When you request a pool van through Colleague, a five digit number is generated (ex: 10001) and a confirmation email is sent to the budget manager and to the person who typed in the request.

The following must be in hand when you come to campus safety to pick up the van:

1. PRINTED emails for each van reserved
2. PRINTED, COMPLETED check out/in form 
3. The credentialed driver's Hampshire ID 

Thoroughly review all information in the Pool Vehicle Handbook.

Stay In Touch
With Campus Safety and Security
Snail Mail
Department of Campus Safety and Security
Hampshire College
893 West Street
Amherst, MA 01002