Purchasing Department: Useful Forms

I.R.S. form W-9

New vendors

If you have not done business with the College before, please fill out I.R.S. form W-9 and email it to purchasing@hampshire.edu.

You may also mail it to Purchasing Office, Hampshire College, 893 West St. Amherst, MA 01002.

Companies:

• Please include the "remit to" address, as it may be different from the legal address noted on the W-9
• Please include the phone number and email address for the accounts receivable or accounting department

Individuals:

• Please include your phone number and email address

The W-9 submitted must be legible; please type or print clearly. If you use the fillable form on the I.R.S. website (linked above), please remember to download and save the document to your computer before filling it out and sending it to us, to prevent certain common technical glitches. Also, remember to sign the W-9, either by printing and then signing or by signing electronically.

Existing Vendors

Changes in name, address, DBA, EIN, or any other updates for existing vendors will also require an updated W-9 form. Please forward per the instructions above.

Sales Tax Exemption forms

Hampshire College is exempt from Massachusetts State sales tax. This exemption does not include hotel, restaurant, and sales tax outside of Massachusetts.

• Some vendors require a copy of the College's ST-2 sales tax exemption certificate and renewal letter.
• Some vendors also require the College's ST-5 exempt purchaser certificate.
• Some vendors require a copy of the College's recent financial statements.

Other forms

For other forms related to the purchasing process, please see the Forms and Information page.