Procedures for Filing for Leave of Absence

The form for filing for leave of absence should be obtained from CASA. Members of the staff are available to talk with students about their plans. The form requires signatures from the student's advisor, the housing office, financial aid, student accounts (bursar),and a CASA dean. Students taking a leave of absence are responsible for communicating with CASA regarding their plans for the following term.

If CASA is not notified of a student's plans for the term following the leave by the notification deadline, that student will be withdrawn from the College.

Deadlines and Fees

The leave of absence fee is $340 for each term.

A $500 late enrollment notification fee is assessed if leave forms are not filed in CASA by the enrollment notification deadline. The enrollment notification deadline is listed each year in the online academic calendar and tuition information on the student financial services website.

A change of status from fully enrolled to leave of absence after the opening of the term (enrollment check-in date) will, if approved, lead to the partial or full forfeiture of tuition, room, and board fees. Refer to the fee brochure and the website,, for the refund schedule. Factors determining the amount of the refund include the date of leave, the type of leave, and the financial aid status of the student. Upon leave, financial aid students may have a part of their aid returned to the programs that assisted them as mandated by the federal return of funds formula. Returns are applied in the following order: federal student and parent loans; federal grants; and college and outside grants and scholarships. Students will be responsible for a balance due created by the return of funds process. Fees associated with withdrawal from exchange will be assessed per the program-specific student agreement. Please refer to the global education office website.

Vacating Student Rooms

Students who go on leave must vacate their on-campus rooms within 48 hours after the date on which the leave is scheduled to begin. All residential keys must be returned to the appropriate area office upon a student's departure. Failure to comply with this policy may result in additional charges commensurate with the amount of time students have taken to vacate their rooms or to make arrangements with the area office to have articles moved to storage.

Students Extending Leave of Absence

Students on leave of absence who wish to extend their leave must notify the Center for Academic Support and Advising of their intent to remain on leave. Extensions of leave, along with extensions of financial aid eligibility beyond one year, require special permission from a dean in CASA.


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Center for Academic Support and Advising (CASA)
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Hampshire College
893 West Street
Amherst, MA 01002
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