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Housing Lottery Basics

The housing lottery is Hampshire's annual room-choosing process. The main part of the lottery takes place over a two-week period at the end of the spring semester. The spring 2015 lottery will begin Wednesday, April 22 and end Thursday, April 30. Only one size mod will be available per day, starting with four-person mods and continuing through ten-person mods. The last day of the lottery will be to allocate dorm halls and Prescott Suite 104.

All students have lottery points. To participate in the lottery, students get together in groups and combine their lottery points. They use this total number of points to try and "win" a mod by completing a registration packet that is submitted to the housing operations office. Groups use a registration form to rank all of the mods of their size from the one they want most to the one in which they are least interested. Groups are awarded their highest ranked mod that has not already been won by a group with more points.

For more information come to the housing lottery Q&A session on March 27 at 1 p.m. in the Merrill Living Room, check out 2015 Lottery Information Booklet, or contact the HOO with questions.

Learn more about the residences and your housing options, or check out these handy residence maps:

Greenwich mods 1-40
Enfield mods 41-71
Prescott mods 72-105; includes suite 104

 

Frequently Asked Questions

Who can participate in the lottery?
What should I do to prepare for the lottery?
How do I participate in the lottery?
How exactly does the lottery work?
What do I do if I win a mod?
What do I do if I don't win a mod or choose not to participate in the lottery?
What happens if someone from my lottery group goes on leave/field study/exchange?

Who can participate in the lottery?

All continuing students are eligible to participate, with the following exceptions:

What should I do to prepare for the lottery?

Finding modmates can seem overwhelming, especially when your friends may not be a good match for your preferred living environment. Residence Life is here to help! We'll be holding events before and during the lottery to help people meet up, compare living styles, and make good matches. We'll be announcing those events via email and social media. Follow us on Facebook (Hampshire College Residence Life and Housing) and Twitter (@hampshirehoo) for up-to-date information, or join our facebook group for a chance to connect with potential modmates.

Choose your modmates carefully. It is extremely important to form a lottery group with people you can live with comfortably, rather than students with lots of points who aren't a good match for you. Talk with potential modmates about the issues that you'll face when living together, and whether you would be compatible. This should include: who will share the double, tolerance to smoke on clothing, cleanliness, cooking/shopping together, noise level, and anything else that's important to you.

Make a contingency plan with your group in case you don't get the initial size mod you try for (i.e. have people in mind to add to your group if needed). Groups and individuals can post physically on the bulletin boards in the HOO lobby to search for lottery groups/members, or post virtually in our facebook group.

Once you've formed a group, discuss and fill out a modmate contract to set designations and norms for the group. Completing a modmate contract will earn your group one extra point. Modmate contracts can be downloaded as a PDF or picked up at the HOO. The contract must be completed in full and signed by every member of the group (excluding those on leave this semester) to qualify for the extra point. If you fail to win a mod the contract will be returned to the point person designated on the registration form. Your group can use the same modmate contract in the next size lottery you participate in, but all new group members must sign the contract to be awarded the extra point. Contracts will be kept on file and mod residents will have the chance to review and revise their agreements during their initial mod meeting in the fall.

How do I participate in the lottery?

Step 1: Get your Lottery Point Letter. Lottery Point Letters will be in your mailbox by 4 p.m. on Monday, April 20. Lottery Point Letters for students on leave will be put in their proxy's mailbox.

Step 2: Complete a registration form for the mod size you will try for first. Registration forms will be available in the entry way of the HOO (accessible 24 hours) starting at 4 p.m. on Friday, April 18. Make sure your whole group is present (or at least has some input), as you will need to rank all of the mods of that size from the one you want most to the one you are least interested in.

Step 3: Submit a complete registration packet to the HOO by 1 p.m. sharp on the lottery day for the mod size you are trying to win. LATE REGISTRATION PACKETS CANNOT BE ACCEPTED. No exceptions. A complete packet includes:

  1. A registration form
  2. Point letters for every member of your group
  3. modmate contract (optional, but strongly encouraged)

You can submit registration packets anytime by using the drop-slot in the main HOO door. Please be 100% sure your registration packet is complete and secured together. You cannot amend/change your registration packet after it has been submitted.

Step 4: Results will be posted each day at 4 p.m. in the window of the HOO, accompanied by the data from that day. The results will also be on the intranet, and our Facebook page. The winning groups will also receive an email confirmation.

Step 5: If your group wins a mod, congratulations! Each person in your group will need to go to the HOO to sign up for a room before Friday, May 15 at 4 p.m. (M-F; 9 a.m.-4 p.m.). When you sign up for a room in the mod you won you will also have the opportunity to list alternates (suggestions for the HOO of students you would like to live with if any vacancies arise), and additional housing designations. Approximately 40% of mods had vacancies during summer 2014 which were filled by the HOO, taking mods' alternates and designations into consideration as much as administrative need permitted. Students may update alternates and designations at any time by emailing the HOO and cc-ing all modmates.

Step 6: If your group did not win a mod, regroup and try again! Your point letter will be back in your mailbox by 4:30 p.m. on the day in which you participated. Get a registration form for the next size mod you are interested in, check the date for that lottery, and add people to your group so it matches the correct size. Get your new group members to sign your group's modmate contract for an extra point, and submit your new registration packet! HOORAY!!

How exactly does the lottery work? (Behind the Scenes)

Once your registration packet has been submitted, HOO staff will review it to ensure all point letters are attached and that your lottery points have been recorded accurately. As registration packets come in we enter the group's name, total number of points, and mods in order of ranking into a spreadsheet. Once the registration deadline has passed, we sort the spreadsheet so the group with the most points is on the top line and the group with the least points is on the bottom line. 

Groups are awarded their highest ranked mod that has not already been won by a group with more points. In case of a tie the group with the higher average divisional status will win. If there is still a tie the group with the higher age average (as of September 1 of the upcoming year) will win. At least two members of the HOO staff and an RA observer independently review the spreadsheet and compare results for accuracy.

What do I do if I win a mod?

Each person in your group will need to go to the HOO to sign up for a room. Room sign-up runs from 9 a.m. on April 23 through 4 p.m. May 15. When you sign up for a room in the mod you won you will also have the opportunity to list alternates (suggestions for the HOO of students you would like to live with if any vacancies arise), and additional housing designations. Approximately 40% of mods had vacancies during summer 2014 which were filled by the HOO, taking mods' alternates and designations into consideration as much as administrative need permitted. Students may update alternates and designations at any time by emailing the HOO and cc-ing all modmates.

What do I do if I don't win a mod or choose not to participate in the lottery?

Dorm room sign up begins at 3 p.m. on Thursday, April 30 and continues through 4 p.m. on Friday, May 15 (M-F, 9 a.m.-4 p.m.). Limited space in mods not won in the lottery may also be available at this time. These rooms will be available on a first-come, first-served basis. Student who do not participate in the room choosing process in any way will be assigned to a dorm room by the HOO without the benefit of their input.

What happens if someone from my lottery group decides to go on leave, field study/exchange, or leave the College over the summer?

When you sign up for a room in the mod you won you will also have the opportunity to list alternates (suggestions for the HOO of students you would like to live with if any vacancies arise), and additional housing designations. Approximately 40% of mods had vacancies during summer 2014 which were filled by the HOO, taking mods' alternates and designations into consideration as much as administrative need permitted. Students may update alternates and designations at any time by emailing the HOO and cc-ing all modmates. 

Listing alternates does not guarantee their placement in a mod. All room assignments will be made ultimately by the housing operations office. Students returning from leave/field study/exchange, entering students, and dorm residents on the mod waitlist will be housed in vacant rooms prior to any other student on campus being considered for that vacancy. Placement decisions are made based on the unhoused student's preferences and the mod's designations. 

 Updated 3/19/2015

 

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