Students in Dorm

Mod Lottery Basics

The mod lottery is a part of Hampshire's annual room-choosing process. The mod lottery takes place over a two-week period at the end of the spring semester. The spring 2019 lottery will begin Wednesday, April 24 and end Wednesday, May 1. Only one size mod will be available per day, starting with four-person mods and continuing through ten-person mods.

All students have lottery points. To participate in the lottery, students get together in groups and combine their lottery points. They use this total number of points to try and "win" a mod by completing a registration packet that is submitted to the housing operations office. Groups use a registration form to rank all of the mods of one size from the one they want most to the one in which they are least interested. Groups are awarded their highest ranked mod that has not already been won by a group with more points.

2019 Lottery Information Booklet

Mod Mate Contract

Learn more about the residences and your housing options, or check out these handy residence maps: COMING SOON!

Greenwich mods 1-40
Enfield mods 41-71
Prescott mods 72-105; includes suite 104

Frequently Asked Questions

Who can participate in the lottery?
What should I do to prepare for the lottery?
How do I participate in the lottery?
How exactly does the lottery work?
What do I do if I win a mod?
What do I do if I don't win a mod or choose not to participate in the lottery?
What happens if someone from my lottery group goes on leave/field study/exchange?

Who can participate in the lottery?

All continuing students are eligible to participate, with the following exceptions:

  • Students who have been granted off-campus housing for the upcoming academic year (current off-campus students must request to return to campus before Friday, April 19 at 4 p.m. in order to participate in the lottery)
  • Students who have accepted a space in an identity-based mod, intentional housing community, or institutionally-reserved space
  • Students who have filed for leave, field study, exchange, or withdrawal for the upcoming semester
  • Students who have been denied lottery privileges as a disciplinary sanction
  • Students who have a financial hold on their account (as determined by the office of student financial services)

What should I do to prepare for the lottery?

Finding modmates can seem overwhelming, especially when your friends may not be a good match for your preferred living environment. Residence Life holds events before and during the lottery to help people meet up, compare living styles, and make good matches. Events are announced via email and Hampshire Intranet. Keep an eye on the Daily Digest for up-to-date information or check in with your RA to learn about opportunities to connect with potential modmates.

Choose your modmates carefully. It is extremely important to form a lottery group with people you can live with comfortably, rather than students with lots of points who aren't a good match for you. Talk with potential modmates about the issues that you'll face when living together, and whether you would be compatible. This should include: who will share the double, tolerance to smoke on clothing, cleanliness, cooking/shopping together, noise level, and anything else that's important to you.

Make a contingency plan with your group in case you don't get the initial size mod you try for (i.e. have people in mind to add to your group if needed). Groups and individuals can post physically on the bulletin boards in the HOO lobby to search for lottery groups/members, or post virtually in via social media.

Once you've formed a group, discuss and fill out a modmate contract to set designations and norms for the group. Completing a modmate contract will earn your group one extra point. Modmate contracts can be downloaded as a PDF or picked up at the HOO. The contract must be completed in full and signed by every member of the group (excluding those on leave this semester) to qualify for the extra point. If you fail to win a mod, the contract will be returned to the point person designated on the registration form. Your group can use the same modmate contract in the next size lottery you participate in, but any new group members must sign the contract to be awarded the extra point. Contracts will be kept on file and mod residents will have the chance to review and revise their agreements during their initial mod meeting in the fall.

How do I participate in the lottery?

Step 1: Get your Lottery Points Letter. Lottery Points Letters will be in your mailbox by 5 p.m. on Monday, April 22. Lottery Point Letters for students on leave will be put in their proxy's mailbox.

Step 2: Complete a registration form for the mod size you will try for first. Registration forms will be available in the entry way of the HOO (accessible 24 hours) starting at 4 p.m. on Friday, April 19. Make sure your whole group is present (or at least has some input), as you will need to rank all of the mods of that size from the one you want most to the one you are least interested in.

Step 3: Submit a complete registration packet to the HOO by 1 p.m. sharp on the lottery day for the mod size you are trying to win. LATE REGISTRATION PACKETS CANNOT BE ACCEPTED. No exceptions. A complete packet includes:

  1. A registration form
  2. Point letters for every member of your group
  3. modmate contract (optional, but strongly encouraged)

You can submit registration packets in person during the HOO's business hours (Monday-Friday, 8:30-4:30 p.m.) or outside of our business hours by using the drop-slot in the interior door to the office. Please be 100% sure your registration packet is complete and secured together. You cannot amend/change your registration packet after it has been submitted.

Step 4: Results will be posted each day at 3 p.m. in the window of the HOO, accompanied by the data from that day. The results will also be on the intranet, and announced in the following day's Daily Digest. The winning groups will also receive an email confirmation.

Step 5: If your group wins a mod, congratulations! Each person in your group will need to go to the HOO to sign up for a room before Friday, May 17 at 4 p.m. (M-F; 9 a.m.-4 p.m.). When you sign up for a room in the mod you won you will also have the opportunity to list alternates (suggestions for the HOO of students you would like to live with if any vacancies arise), and additional housing designations. Approximately 40% of mods had vacancies during summer 2018, which were filled by the HOO, taking mods' alternates and designations into consideration as much as administrative need permitted. Students may update alternates and designations at any time by emailing the HOO and including all modmates.

Step 6: If your group did not win a mod, regroup and try again! Your points letter will be back in your mailbox by 4:30 p.m. on the day in which you participated. Get a registration form for the next size mod you are interested in, check the date for that lottery, and add people to your group so it matches the correct size. Get your new group members to sign your group's modmate contract for an extra point, and submit your new registration packet by 1 p.m. the next day! HOORAY!!

How exactly does the lottery work? (Behind the Scenes)

Once your registration packet has been submitted, HOO staff will review it to ensure all point letters are attached and that your lottery points have been recorded accurately. As registration packets come in we enter the group's name, total number of points, and mods in order of ranking into a spreadsheet. Once the registration deadline has passed, we sort the spreadsheet so the group with the most points is on the top line and the group with the least points is on the bottom line. 

Groups are awarded their highest ranked mod that has not already been won by a group with more points. In case of a tie the group with the higher average divisional status will win. If there is still a tie the group with the higher age average (as of September 1 of the upcoming year) will win. At least two members of the HOO staff and a student staff observer independently review the spreadsheet and compare results for accuracy.

What do I do if I win a mod?

Each person in your group will need to go to the HOO to sign up for a room. Room sign-up runs from 9 a.m. on April 25 through 4 p.m. May 17. When you sign up for a room in the mod you won you will also have the opportunity to list alternates (suggestions for the HOO of students you would like to live with if any vacancies arise), and additional housing designations. Approximately 40% of mods had vacancies during summer 2018 that were filled by the HOO, taking mods' alternates and designations into consideration as much as administrative need permitted. Students may update alternates and designations at any time by emailing the HOO and including all modmates.

When signing up for rooms within a mod, groups will be required to indicate ‘double alternates.’ These are students from within the mod who will be assigned to the double if one of the assigned occupants does not return to campus housing. A student from within the mod will be randomly selected to fill the space for groups who fail to indicate double alternates, matching “M”s with “M”s and “F”s with “F”s.

This policy will allow new modmates to be input into single rooms. The remaining double occupant may be moved into a single room within the mod if possible in order to accommodate a pair from another mod double. 
 

What do I do if I choose not to participate in the lottery?

Individual room sign up begins at 1 p.m. on Thursday, May 2 and continues through 4 p.m. on Friday, May 17 (M-F, 9 a.m.-4 p.m.). Rooms in mods not filled via the lottery will be available at this time. These rooms will be available on a first-come, first-served basis. Students who do not participate in the room choosing process in any way will be assigned to a room by the HOO without the benefit of their input.

What happens if someone from my lottery group decides to go on leave, field study/exchange, or leave the College over the summer?

When you sign up for a room in the mod you won you will also have the opportunity to list alternates (suggestions for the HOO of students you would like to live with if any vacancies arise), and additional housing designations. Approximately 40% of mods had vacancies during summer 2018 that were filled by the HOO, taking mods' alternates and designations into consideration as much as administrative need permitted. Students may update alternates and designations at any time by emailing the HOO and including all modmates. 

Listing alternates does not guarantee their placement in a mod. All room assignments will be made ultimately by the housing operations office.

As students make decisions regarding their enrollment over the summer months, rooms will become vacant across campus. Historically this has resulted in mods maintaining those vacant rooms, thinly spreading residential students across campus and straining Residence Life and facilities and grounds as well as other campus resources. In order to ensure a safe, secure, and vibrant residential community, as well as efficiently using available resources, Residence Life and Housing will be engaging in a consolidation process for the 2019-2020 academic year.
 
As vacancies appear over the summer housing operations staff may shift residents of one half-full apartment into another half-full apartment based on mod designations and alternate lists. Mod groups will be kept intact, meaning WE WILL NOT separate modmates. This consolidation will result in one full and one vacant apartment. 

Consolidation will occur over the summer months as opportunities arise and will continue until the housing freeze begins in mid-August. Students will be notified of any consolidation impacting their mod group at their Hampshire College email address throughout the summer. A second round of consolidation may occur the week of October break. A timeline for spring 2020 consolidation will be announced prior to the end of fall 2019 if deemed necessary.
 

Helpful Links

Identity-based housing
Intentional housing communities
Medical accommodations
Substance-free housing
Housing designations

Updated 3/26/19

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Snail Mail
Housing Operations Office
Hampshire College
893 West Street
Amherst, MA 01002