Updated June 8, 2020
The mod lottery is a part of Hampshire's annual room-choosing process. This year, the Spring 2020 lottery will be conducted completely online and will begin Wednesday, June 17 and end Friday, June 26. Only one size mod will be available per day.
All students have lottery points. To participate in the lottery, students get together in groups and combine their lottery points. They use this total number of points to try and "win" a mod by completing a registration packet that is submitted to the housing operations office. Groups use a registration form to rank all of the mods of one size from the one they want most to the one in which they are least interested. Groups are awarded their highest ranked mod that has not already been won by a group with more points.
Residence Life and Housing staff are doing everything we can to ensure that students living in residence during the 2020-2021 academic year remain as healthy and safe as possible. We are following guidance from our own Health and Counseling services as well as local and state health officials. Here are some of the precautionary measures being taken to ensure campus health and safety when living in residence:
We understand there is a lot of change going on at the moment, and participating in the Housing Lottery while not on campus may be difficult for some. Students who wish to forego participating in the Lottery process may complete a Housing Preference Form, and will be thoughtfully placed in available spaces. Please email firstname.lastname@example.org to request a housing preference form. Please do not hesitate to email us if you have any questions about this new process or about the Housing Lottery. We will also hold drop-in info sessions during the month of June, which will be announced via the daily digest.
3-Person Mod Registration Form Open now; Deadline on Wednesday, June 17, 1 p.m.
5-Person Mod Registration Form Opens Wednesday, June 17, 4 p.m.; Deadline on Thursday, June 18, 1 p.m.
4-Person Mod (Enfield and Prescott) Registration Form Opens Thursday, June 18, 4 p.m.; Deadline on Monday, June 22, 1 p.m.
4-Person Mod (Greenwich) Registration Form Opens Monday, June 22, 4 p.m.; Deadline on Tuesday, June 23, 1 p.m.
4-Person Mod (Remaining) Registration Form Opens Wednesday, June 24, 4 p.m.; Deadline on Thursday, June 25, 1 p.m. (Note: this lottery day will occur only if a significant number of 4-person mods have not been won during the initial round.)
Merrill and Mod Individual Room Sign-Ups Opens Friday, June 26, 1p.m.; Deadline on Friday, July 3, 1 p.m.
Who can participate in the lottery?
What should I do to prepare for the lottery?
How do I participate in the lottery?
How exactly does the lottery work?
What do I do if I win a mod?
What do I do if I don't win a mod or choose not to participate in the lottery?
What happens if someone from my lottery group goes on leave/field study/exchange?
All continuing students are eligible to participate, with the following exceptions:
Students who have been granted off-campus housing for the upcoming academic year
Students who have filed for leave, field study, exchange, or withdrawal for the upcoming semester
Students who have been denied lottery privileges as a disciplinary sanction
Students who have a financial hold on their account (as determined by the office of student financial services)
Finding modmates can seem overwhelming, especially when your friends may not be a good match for your preferred living environment. Groups and individuals can post on the Hampshire Spring 2020 Lottery Connections Board to search for lottery groups/members, or post virtually via social media. Also, check in with your Area Coordinator or Residential Director to learn about opportunities to connect with potential modmates.
Choose your modmates carefully. It is extremely important to form a lottery group with people you can live with comfortably, rather than students with lots of points who aren't a good match for you. Talk with potential modmates about the issues that you'll face when living together, and whether you would be compatible. This should include: who will share the double, tolerance to smoke on clothing, cleanliness, cooking/shopping together, noise level, and anything else that's important to you.
Once you've formed a group, discuss and fill out an online modmate contract to set designations and norms for the group. Completing a modmate contract will earn your group one extra point. The contract must be completed in full and signed by every member of the group (excluding those on leave this semester) to qualify for the extra point. If you fail to win a mod, the contract will be returned to the point person designated on the registration form. Your group can use the same modmate contract in the next size lottery you participate in, but any new group members must sign the contract to be awarded the extra point. Contracts will be kept on file and mod residents will have the chance to review and revise their agreements during their initial mod meeting in the fall.
Step 1: Get your Lottery Points Letter. Lottery Points Letters will be sent to your Hampshire College email by 5 p.m. on Friday, June 12. Lottery Point Letters for students on leave will be emailed to them as well. Please note that your Points Letter will include a Unique Lottery Identifier (ULI) which will be required to help authenticate your registration packet.
Step 2: Complete a registration form for the mod size you will try for first. Registration forms will open by 4 p.m. the day BEFORE they are due (ex. 5-person Mod Lottery registration forms will open at 4 p.m. on Wednesday, June 17). The only exception is the 3-person mod registration form which is open now. Make sure your whole group has input, as you will need to rank the mods in order of preference. You also have the option to put n "X" on any mod you absolutely do not want to live in.
Step 3: Submit a complete registration packet online to the Housing Operations Office (HOO) by 1 p.m. on the lottery day for the mod size you are trying to win. LATE REGISTRATION PACKETS CANNOT BE ACCEPTED. No exceptions. A complete packet includes:
This year, points letters are not required as a part of the registration packet. You must submit each member's points and Unique Lottery Identifier (ULI) code into the registration form which will be checked against what we have on record. If you are caught falsifying points or ULI's, this may result in disqualification of the registration form or penalty in participation in the Lottery process. You may not change your registration packet after it has been submitted. If you feel you have made a mistake in your form, please e-mail email@example.com.
Step 4: Results will be posted each day at 3 p.m. on Residence Life and Housing's HampEngage page.
Step 5: If your group wins a mod, congratulations! You will receive an email with instructions on how to sign up for individual rooms in the mod. At that time you will also have the opportunity to list alternates (suggestions for the HOO of students you would like to live with if any vacancies arise), and additional housing designations. Designations guide placement decisions when alternates are not listed or able to be placed in the mod. Students may update alternates and designations at any time by emailing the HOO and including all modmates. Approximately 40% of mods had vacancies during summer 2018, which were filled by the HOO.
Step 6: If your group did not win a mod, regroup and try again! The online registration form for the following day's Mod Lottery will be available the same day starting at 4 p.m. Check the date for the lottery of the Mod size you want to win and adjust your group so it is the correct size. Involve your new group members to reach consensus over your Modmate contract for an extra point, and submit your new online registration packet.
Once your registration packet has been submitted, HOO staff will review it to ensure your lottery points have been recorded accurately and student ULI's match what they have been assigned. As registration packets come in we enter the group's name, total number of points, and mods in order of ranking into a spreadsheet. Once the registration deadline has passed, we sort the spreadsheet so the group with the most points is on the top line and the group with the least points is on the bottom line.
Groups are awarded their highest ranked mod that has not already been won by a group with more points. In case of a tie the group with the higher average divisional status will win. If there is still a tie the group with the higher age average (as of September 1 of the upcoming year) will win.
One person in your group will need to submit the room sign up form online before Wednesday, July 1 at 4 p.m. When you sign up for a room in the mod you won you will also have the opportunity to list alternates (suggestions for the HOO of students you would like to live with if any vacancies arise), and additional housing designations. In a typical summer, close to half of all mods have vacancies which must be filled by the HOO. Alternates and designations are taken into consideration as much as administrative need permits. Students may update alternates and designations at any time by emailing the HOO and copying all modmates.
[The following policy is not applicable for the 2020-21 academic year, as no doubles will be used due to COVID-19] When signing up for rooms within a mod, groups will be required to indicate ‘double alternates.’ These are students from within the mod who will be assigned to the double if one of the assigned occupants does not return to campus housing. A student from within the mod will be randomly selected to fill the space for groups who fail to indicate double alternates, matching “M”s with “M”s and “F”s with “F”s.
This policy will allow new modmates to be input into single rooms. The remaining double occupant may be moved into a single room within the mod if possible in order to accommodate a pair from another mod double.
Good news — you don't have to! Students who wish to forego participating in the lottery process may complete a Housing Preference Form, and will be thoughtfully placed in available spaces after the lottery. Please email firstname.lastname@example.org to request a housing preference form.
You may also apply for identity-based mods and intentional housing communities, which may have openings throughout the summer.
When you sign up for a room in the mod you won you will also have the opportunity to list alternates (suggestions for the HOO of students you would like to live with if any vacancies arise), and additional housing designations. In a typical summer, close to half of all mods have vacancies which must be filled by the HOO. Alternates and designations are taken into consideration as much as administrative need permits. Students may update alternates and designations at any time by emailing the HOO and copying all modmates.
Listing alternates does not guarantee their placement in a mod. All room assignments will be made ultimately by the HOO.
[The following policy is not applicable for the 2020-21 academic year, due to COVID-19] As students make decisions regarding their enrollment over the summer months, rooms become vacant across campus. Historically this has resulted in many mods maintaining those vacant rooms, thinly spreading residential students across campus and straining Residence Life, Facilities, Grounds, and other campus resources. In order to ensure a safe, secure, and vibrant residential community, as well as efficiently using available resources, Residence Life and Housing may shift residents of one half-full apartment into another half-full apartment based on mod designations and alternate lists. Mod groups will be kept intact, meaning we will not separate modmates. This consolidation would result in one full and one vacant apartment.
Consolidation may occur over the summer months as opportunities arise and will continue until the housing freeze begins in mid-August. Students will be notified of any consolidation impacting their mod group at their Hampshire College email address throughout the summer. If needed, a second round of consolidation may occur over the Fall semester.