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FAQ

… Request and Event Registration Form Why do I need to fill out a Staff Facility Request Form or Student Request and … space on campus. I have a contract/rider with an outside vendor for my event. Do I need to notify ESSPO? Yes, please! … entering into an agreement or placing an order with a vendor. ESSPO must verify that the logistics are feasible and …

Purchase Orders

… between the buyer and seller. Once submitted to the vendor, all specifications become a legally binding part of … a hard copy of the purchase order will be forwarded to the vendor. It is the responsibility of the department or school … orders. If the purchasing office has sent an order to a vendor and delivery of the goods is delayed, the department …

Receiving, Payments, and Returns

… show the office that will receive the order and, if the vendor is not given a copy of the purchase order, then it is … been made, the items should be returned according to the vendor's specifications and a refund or credit should be … can be monitored and properly applied when received. Vendor File The purchasing department maintains the vendor …

Resources and Forms for Student Groups

… over logistics for your trip. All trip members must also fill out a Risk Management Waiver. Event Planning Resources … an online forum for credit card purchasing. Purchase Order Vendor List: List of local vendors that accept, and DO NOT … an online forum for credit card purchasing. Purchase Order Vendor List: List of local vendors that accept, and DO NOT …

Policies

… College for their help and advice in crafting this policy. Vendor Policy If you are interested in being a vendor at the conference, please contact the organizing … College for their help and advice in crafting this policy. Vendor Policy If you are interested in being a vendor at the …

Clauses Not Permitted

… be very careful when awarding contracts that promise the vendor that they will be the exclusive vendor for the goods and services to be provided under … example, it might seem appropriate to award the bookstore vendor the exclusive right to sell books on campus, but you …

Purchasing Card Policies and Procedures

… granted, in which case a certificate of insurance from the vendor must also be provided. Gasoline purchased for personal … , or E&I contract, it must be purchased from the contract vendor. Discounts are also available on the ESM punchout … the purchasing office considers not only the vendor's line item pricing for the product, but also the …

Accessible Procurement Standards

… to see results from higher education institutions. Ask the Vendor to complete and return the Vendor/Bidder EIT Accessibility Questionnaire (pdf) . Run … WebAIM WAVE Firefox Add-on WebAIM WAVE Chrome Extension Vendor/Bidder Electronic and Information Technology …

How to Manage Contracts

… begin as soon as the need for a contract is clear and a vendor has been selected. Although it is preferable to obtain … in accordance with 1) contract provisions agreed to by the vendor and the College (even if the full contract is not … or 2) provisions requested by the College, even though the vendor may be negotiating or disputing those provisions. When …

Purchasing Procedures and Requisitions

… credit cards. If a purchase costs under $1,000 and the vendor accepts credit cards, then the purchase must be made … Receiving Purchasing outside the system Returned Goods Vendor File Requisitions A. Description A requisition is a … information is mandatory: Requisition date Initiator name Vendor "Ship to" address, that is, the mail code for delivery …

Student Engagement

… performer, speaker, equipment/novelty rental, and outside vendor contracts, and liability insurance; vendor payments; and purchase orders. Reviews and approves … performer, speaker, equipment/novelty rental, and outside vendor contracts, and liability insurance; vendor payments; …

Employee Computer Purchase Program

… loan program, you can buy the computer directly from the vendor and still receive an educational discount. To view educational pricing, you can visit the vendor websites linked on the Tech Discounts Intranet page. … loan program, you can buy the computer directly from the vendor and still receive an educational discount. To view …

Access from Off Campus

… username and password (e.g. bps14, not bsmith). Due to vendor restrictions, alums and visitors do not have … username and password (e.g. bps14, not bsmith). Due to vendor restrictions, alums and visitors do not have …

Business Office

… checks Bank deposits Journal entries Budget transfers Vendor maintenance Accounts Payable : purchase orders, … checks Bank deposits Journal entries Budget transfers Vendor maintenance Accounts Payable : purchase orders, …

The New Employee Computing Request Form

… To ensure a smooth transition, please be sure to fill out the New Employee Computing Request Form well before … as you have a start date. The information you will need to fill out the form includes: The employee's full name. The … Whether and what servers the employee will have access to. Fill out the form … When a new employee starts, or a …

Obtaining Reimbursement

… (though you can request reimbursement directly from the vendor) and reimbursement requests are not guaranteed if they … it; you can, however, request a refund directly from the vendor. Travel Reimbursement The College requires travelers … The purchaser may request a sales tax exemption from the vendor either at the time of purchase or as a refund by …

Handshake Job and Internship Search

… the first time you are logging in, take a few minutes to fill in your interests, locations where you'd be willing to … your resume under the "My Documents" tab, which will auto-fill the majority of your profile. This greatly increases … the first time you are logging in, take a few minutes to fill in your interests, locations where you'd be willing to …

Policy on the Use of Third-Party Sites

… that portion of the site may be hosted by an external vendor. Departments or units that require such an exception … that portion of the site may be hosted by an external vendor. Departments or units that require such an exception …

Inviting International Scholars

… interested in hosting international faculty members should fill out the following forms and contact GEO about the … in hosting a foreign faculty member. Please be sure to fill out each form completely and accurately. The global … interested in hosting international faculty members should fill out the following forms and contact GEO about the …

Accounts Payable

… College, 893 West St., Amherst, MA 01002. If you are a new vendor, or a current vendor who has changed your contact information, please send … College, 893 West St., Amherst, MA 01002. If you are a new vendor, or a current vendor who has changed your contact …

Online Teaching Assessments

… narrative evaluations. Hampshire College Students Please fill out teaching assessments on TheHub . These are available … Please download the form ( Word document or PDF ), fill it out, and return it by email to ir@hampshire.edu or by … narrative evaluations. Hampshire College Students Please fill out teaching assessments on TheHub . These are available …

The Student Engagement Office FAQs

… go back to the event details and edit the event. How do I fill out forms? The reimbursement form is the only form that students need to fill out on paper. All other forms, which include Purchase … What's the link for student group waivers? Students must fill out a waiver for each group of which they're a part. …

Payments to Non-Immigrant Visitors

… has been approved, ask the purchasing office to create a vendor record by emailing the W-8BEN, name, mailing address … has been approved, ask the purchasing office to create a vendor record by emailing the W-8BEN, name, mailing address …

Aaron Andrews 16F Launches Sustainable Wellness Brand

… several stores in Western Massachusetts. Andrews is also a vendor at the Amherst and Northampton farmers markets and, … several stores in Western Massachusetts. Andrews is also a vendor at the Amherst and Northampton farmers markets and, …

A Tree of Cultural and Economic Importance

… It's a very beautiful wood, straight-grained, lightweight." Her project also illustrates the history and … It's a very beautiful wood, straight-grained, lightweight." Her project also illustrates the history and …

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