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Purchasing Procedures and Requisitions

… credit cards. If a purchase costs under $1,000 and the vendor accepts credit cards, then the purchase must be made … www.hampshire.edu/communications/communications-office Furniture and window treatments Purchasing Coordinator & … College funds not otherwise specified.  Office/Classroom Furniture Please note: The purchasing office must approve all …

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Purchase Orders

… between the buyer and seller. Once submitted to the vendor, all specifications become a legally binding part of … a hard copy of the purchase order will be forwarded to the vendor. It is the responsibility of the department or school … orders. If the purchasing office has sent an order to a vendor and delivery of the goods is delayed, the department …

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Receiving, Payments, and Returns

… show the office that will receive the order and, if the vendor is not given a copy of the purchase order, then it is … been made, the items should be returned according to the vendor's specifications and a refund or credit should be … can be monitored and properly applied when received. Vendor File The purchasing department maintains the vendor …

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Policies

… College for their help and advice in crafting this policy. Vendor Policy If you are interested in being a vendor at the conference, please contact the organizing … College for their help and advice in crafting this policy. Vendor Policy If you are interested in being a vendor at the …

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Travel Assistance Services

… AIG/Travel Guard Contact Information: Tel: 715.346.0859 | Email: travelassist@aigbenefits.com Policy Number: … AIG/Travel Guard Contact Information: Tel: 715.346.0859 | Email: travelassist@aigbenefits.com Policy Number: …

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Clauses Not Permitted

… be very careful when awarding contracts that promise the vendor that they will be the exclusive vendor for the goods and services to be provided under … example, it might seem appropriate to award the bookstore vendor the exclusive right to sell books on campus, but you …

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General Charges For Cleaning and Damages

… condition. All student rooms should have a full set of furniture when students arrive, and students will be charged for any missing furniture when they vacate. Students will be held accountable … for any damage to their rooms, common areas, or furniture. More information on our policies can be found in …

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Purchasing Card Policies and Procedures

… granted, in which case a certificate of insurance from the vendor must also be provided. Gasoline purchased for personal … , or E&I contract, it must be purchased from the contract vendor. Discounts are also available on the ESM punchout … the purchasing office considers not only the vendor's line item pricing for the product, but also the …

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Accessible Procurement Standards

… to see results from higher education institutions. Ask the Vendor to complete and return the Vendor/Bidder EIT Accessibility Questionnaire (pdf) . Run … WebAIM WAVE Firefox Add-on WebAIM WAVE Chrome Extension Vendor/Bidder Electronic and Information Technology …

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How to Manage Contracts

… begin as soon as the need for a contract is clear and a vendor has been selected. Although it is preferable to obtain … in accordance with 1) contract provisions agreed to by the vendor and the College (even if the full contract is not … or 2) provisions requested by the College, even though the vendor may be negotiating or disputing those provisions. When …

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Student Engagement

… performer, speaker, equipment/novelty rental, and outside vendor contracts, and liability insurance; vendor payments; and purchase orders. Reviews and approves … performer, speaker, equipment/novelty rental, and outside vendor contracts, and liability insurance; vendor payments; …

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Airport Lounge, Bridge Café, and Upper RCC

… the Airport Lounge is a dynamic space with equipment and furniture that supports a variety of work styles. Projection … for small group collaboration Easy-to-reconfigure furniture Mobile marker boards/privacy screens Public … the Airport Lounge is a dynamic space with equipment and furniture that supports a variety of work styles. Projection …

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Enfield House

… about 140 square feet. It comes with a double set of this furniture. Common Areas Each mod has a common kitchen and … Please note the College does not provide common area furniture or regular cleaning services in the mods. Room … about 140 square feet. It comes with a double set of this furniture. Common Areas Each mod has a common kitchen and …

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FAQ

… space on campus.  I have a contract/rider with an outside vendor for my event. Do I need to notify ESSPO? Yes, please! … entering into an agreement or placing an order with a vendor. ESSPO must verify that the logistics are feasible and … space on campus.  I have a contract/rider with an outside vendor for my event. Do I need to notify ESSPO? Yes, please! …

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Greenwich House

… and is a rectangle. It comes with a double set of this furniture. Common Areas Each mod has a common kitchen and … Please note the College does not provide common area furniture or regular cleaning services in the mods. Room … and is a rectangle. It comes with a double set of this furniture. Common Areas Each mod has a common kitchen and …

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The Five College Library Depository: the Bunker

… on hard times. It was stripped of military hardware and furniture, and left to gather dust. For a while it was used … storage. The physical plant department used it to store furniture, and eventually part of it was renovated and used … on hard times. It was stripped of military hardware and furniture, and left to gather dust. For a while it was used …

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Climate Control

… order so the use of space heaters remains limited. Room Furniture Placement: Furnishings must be kept a minimum of 6 … or under-heating of the space does not occur. Likewise, furniture must be kept clear of heaters to avoid a fire … an example, may be available to provide this service. Room Furniture Placement: Furnishings must be kept a minimum of 6" …

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Employee Computer Purchase Program

… loan program, you can buy the computer directly from the vendor and still receive an educational discount. To view educational pricing, you can visit the vendor websites linked on the Tech Discounts Intranet page. … loan program, you can buy the computer directly from the vendor and still receive an educational discount. To view …

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Access from Off Campus

… username and password (e.g. bps14,  not bsmith). Due to vendor restrictions, alums and visitors do not have … username and password (e.g. bps14,  not bsmith). Due to vendor restrictions, alums and visitors do not have …

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Moisture, Mildew, and Mold: Detection and Remediation

… you shower and pull the shower curtain closed. Keep all furniture and other materials away from heating/cooling units … where mold can flourish. Do not over crowd the space with furniture.  Consider your individual irritants, as you place … you shower and pull the shower curtain closed. Keep all furniture and other materials away from heating/cooling units …

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Purchasing Office

… assistance to all departments with procuring equipment, furniture, services, and supplies. Our mission is to direct … assistance to all departments with procuring equipment, furniture, services, and supplies. Our mission is to direct …

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Business Office

… checks Bank deposits Journal entries Budget transfers Vendor maintenance Accounts Payable : purchase orders, … checks Bank deposits Journal entries Budget transfers Vendor maintenance Accounts Payable : purchase orders, …

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Office Fire Safety

… in stairwells (includes under the stairs). Do not put furniture or stack materials within 18" of sprinkler heads or … in stairwells (includes under the stairs). Do not put furniture or stack materials within 18" of sprinkler heads or …

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Resources and Forms for Student Groups

… an online forum for credit card purchasing. Purchase Order Vendor List: List of local vendors that accept, and DO NOT … an online forum for credit card purchasing. Purchase Order Vendor List: List of local vendors that accept, and DO NOT …

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Obtaining Reimbursement

… (though you can request reimbursement directly from the vendor) and reimbursement requests are not guaranteed if they … it; you can, however, request a refund directly from the vendor. Travel Reimbursement The College requires travelers … The purchaser may request a sales tax exemption from the vendor either at the time of purchase or as a refund by …

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